System support
: Assist ABM and brand team to input and consolidate information in relevant systems:
• ARIBA process and following up for approval
• Listing preparation: new launch, sampling, brand activation’s needs, transportation
• Getting AW approval + Blue system (assist ABM)
• UAMS (assist ABM)
• PKG code creation: item code, bar code request (assist ABM), Gift management
Paper work: In charge of getting all paper work sign off, document storage and mailing
• Invoice & payment administration, stationery order
• Contract management: check with legal, sign off contract follow up
• AW administration: storage by projects, by timing, storage hires file with designers
• Censorship paper with Gov: TVC, Print, Outdoor, Product notifications
• Handle with MoC for promotion, sampling program, contest announcement
Logistics: In charge of arranging and booking facilities
• Logistics for team building
• Logistics for team biz trips: fly ticket, hotel booking, TES claim
• Book meeting room & LCD
• Consolidation of taxi voucher, leave record and send to relevant approver
AW and POSM follow up
: In charge of tracking products, POSM delivery and quality for brand activations:
• Follow up with Stock of POSM in agency warehouse
• Assist ABM (when needed) in checking quality & quantity of activation (as template from ABM (but main responsibility should be with ABM)
• Prepare product for sampling, product display storage & follow up with agency
• Follow up AW progress with designer and agency upon approval of brand team
Budget Tracking:
• Support Assistant Brand Manager (ABM) to check with budget used in reality vs. scheme creation (with accounting team)
• Follow up scheme utilization matched with ARIBA
Competitors information consolidation: Collecting information of competitors in terms of new product, pricing update…
Activation & promotion deployment:
• Explore promotion gifts, contact with suppliers and support in network follow up
• Follow up with agencies & suppliers on activation design, schedule, gift management
Other tasks:
• Request products for activation program, sales
• Follow up Scheme & Budget Tracking
• Prepare listing documents for Sales channel
