Admin & Receptionist

Responsibility
Overview
Admin & Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units.
Reception duties
+ Take messages when the person visitors approach for is not available
+ Provide Tea Break for meetings when required
+ Maintain booking schedule of meeting room in the company office
+ Greet visitors, help them navigate through office to meet/ contact the appropriate hosting employees
+ Answer incoming calls on the switchboard and distributing the calls accordingly and accurately
+ Handle all in & out courier/express delivery services to relevant departments
+ Support Manager Office Management to manage Grab, Taxi and car rental expenses etc.
+ Make administrative purchases including book flight tickets, flowers, and accommodation; coordinate the company vehicles for employee’s business trips
Payment and administration duties
+ Make payment, advance payment and other office expenses as assigned by Manager Office Management
+ Support Admin specialist to deliver

Backgrouynd/ skill
+Associate’s degree or higher in Economics/ Business Administration, Archives- Records Management or related fields
+At least 1 year of experience in administration, customer service, secretary or similar roles
+ Proficient in MS Office and office management software
+ Experience in Reception, Events is an advantage
+ Knowledge on administrative and secretarial procedures, document processing software, records management, knowledge on templates and formats standardization
Specific job skills
+ Excellent organizational and time management skills
+ Multitasking with the ability to prioritize tasks.
+ Filing / document management skills (hard/soft copies)
+ Good understanding of office management procedures
Competencies
+ Communication and interpersonal skills
+ Flexibilityskills
+ Time management and work planning skills
+ Analyzing, processing information and decisions making skills
+ Teamwork skill
Mindsets & behaviors
+Optimistic, open- mind
+ Proactive and agile
+Builds relations
+ Integrity, Professional and Ownership (Core values)

- Du Lịch
- Chế độ thưởng
- Tăng lương
- Chăm sóc sức khỏe
- Chế độ bảo hiểm
- Đào tạo
to employees

+ Perform other tasks as assigned by Manager Office Management

+ Provide assistance to BOD Office when required

Corporate seal and document management

+ Ensure 100% compliance without violating to procedures, policies of division/ department and Company.

+ File, monitor and extract in/out documents.

+ Participate fully 100% in training, internal sharing, communication programs and events organized by Company

+ Support Admin specialist to check and publish corporate seal on legal document in accordance with company regulation

Deliverables

+ Timely support in reception and administration task

+ Effectively manage and arrange meeting room booking

Cập nhật gần nhất lúc: 2024-04-03 13:42:36