Recruitment activity (40%)
Maintain a good relationship with candidates for future and/or unexpected hiring need
Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
Manage applicant information in recruitment database in proper manner.
Prepare recruitment reports weekly/ monthly
Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
Manage existing candidate database to exploit for future positions.
Implement recruiting process: phone screening, interviews, reference check, offer…
Conduct exit interview and analyse the reasons of resignation.
Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)
Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
Stay up- to- date with industry trends
Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
Training activity (15%)
Collect training request from Store management team and collaborate with Academy to build training materials.
Organize orientation program for new staff: logistics, training data, attendance, training delivery and training reports
Training organizing: Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) and company training programs/events (including but not limit to AEON Group Annual survey, AEON Massive re- training) as requested.
Employee Relation & Performance (15%)
Coordinate and organize Company event (Best Employee, Best Practice, Long Service, HR Day, Healthcheck, AE checking, blue card...)
Coordinate with universities, events in relation to targeted hires.
Provide ongoing support and explanation to employees on Performance Management process and follow- up to ensure effective and timely implementation of the process.
Support all gather performance evaluation document & analyses its result.
Support Management Trainee program to attract the most potential candidates.
Support Employee Engagement survey & co- ordinate with other Departments for action plan.
Support Trade Union to organize event, activity for employee engagement.
Participate in Branding activities through social media channels.
Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid- year review, year- end review
C&B support (5%)
Support to answer queries of staff relating benefits, shiftplan…
HR management & Reports (10%)
Collect and control staff document and tracking file (onboarding, health checking, AE checking...)
Ensure General Staff’s attendance and attire.
Collect new staff’s information and process hiring step on the system.
Take photo for new staff (including Promoter) and proceed employee magnet card printing.
Manage all store staff & Promoters personal and job information.
Check information and provide report when necessary.
Identify potential staff for succession planning purposes.
Rules and Regulations (!0%)
Check, monitor, remind and guide General staff to follow the rules and regulations.
Follow all working procedures, the company’s policies, rules and regulations.
Other duties (5%)
Other tasks or responsibilities as assigned by HR Division Leader, Deputy Manager, HR Manager, Store Manager
Support other departments as necessary.
