About the role
The Assistant Manager of Residences, in coordination with the Residential Leader, directs and supervises the residence operations and provides managerial and administrative support including coordinating the move- in and interior decorating/finishing procedures for unit owners, conducting orientation for new unit owners, handling of day to day operations to ensure a smooth running of the house, keeping and filing of records, maintenance of logs related to expenses, supervising all functions of the residences including the rental program. Maintain daily contact with individual unit owners, respond to their queries and solve any issues arising out of operations.
What you will do
In the absence of the Residential Leader, be the first contact for any homeowner/tenant needs and concerns, ensuring the highest level of service and responsiveness
Assist in people management eg. Hiring and training of all Residence team members, payroll, schedules, provide regular performance feedback, etc.
Liaise between the Residential Division and the supporting hotel/resort departments to ensure all service requests from private residence homeowners and rental guests are completed in a timely manner, to the highest standards of execution.
Assist with financial management requirements eg. Annual budget, HOA billing process to include sending statements, accepting payment and monitoring account delinquencies ensuring accurate billing and collection, track resident spend, address all resident questions with respect to billing from the hotel/resort or association, monitors that all invoices are paid in a timely manner and are checked for accuracy
Assists the Residential Leader in maintaining the homeowners assets through weekly, monthly walk- throughs as well as overseeing the coordination of the preventative maintenance program
Assist with new owner orientations to their residence and hotel/resort. Ensure all required policies and procedures are understood and signed. Be the liaison between residences and hotel/resort departments to ensure residents are welcomed and recognized.
Coordinate and manage the day- to- day operations of the residences. Eg. Oversee the resident events in residences, assist with purchase orders, etc.
Become familiar with the legal and governance responsibilities of the Property Manager, Property Owners and Operator, and will remedy any conflicts that occur in- keeping with the project governing documents
Develop profit improvement ideas, policies and procedures and implement them with approval of the Residential Leader
Leads residential recognition efforts – maintain homeowner profiles keeping up to date information readily available, be Elite contact. Meet regularly with hotel/resort leadership team to discuss resident engagement. Coordinates efforts to ensure hotel/resort teams recognize residents.
Handle all resident interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible; resolve resident complaints; assist residents in all inquiries in connection with the property services, in- house events, directions, local attractions, pre- arrival needs, etc.
Schedule and Hours
This is a full- time position
44 working hours per week
