Deputy Manager of General Affairs

Assets Management (40%)
Procurement

Manage procurement- related IT systems for tracking inventory and goods flow.
Assess risks and control the procurement budget, while promoting a culture of long- term cost- saving.
Conduct negotiations, approve purchase orders, and oversee the delivery of goods and services.
Review contracts to ensure feasibility and compliance.
Source, evaluate, and maintain long- term relationships with reliable suppliers and vendors.
Coordinate with relevant departments to prepare the annual procurement plan.
Develop cost- effective and efficient procurement strategies.
Prepare and submit regular procurement reports.

Assets Usage, Maintenance and Liquidation

Collaborate with relevant departments (e.g., IT, Accounting) and branches to monitor asset usage, maintenance, and disposal in accordance with company regulations.

Back Office Operation Management (30%)

Proactively propose solutions to address operational issues as they arise.
Act as the company’s liaison with external parties such as building management, government authorities, and affiliated companies.
Plan and manage administrative operations, including office supplies, hygiene and cleaning services, transportation, and support for cross- functional or branch- specific projects.
Establish and optimize internal procedures, SOPs, SLAs to improve operational efficiency.

Payment & Cost Control (20%)

Analyze spending patterns and propose solutions to improve cost efficiency.
Manage general administrative (GA) expenses to ensure alignment with approved budgets.
Develop the annual GA budget.

Renovation & Construction Projects (10%)

Oversee the operations and administrative aspects of renovation and construction projects.
Work directly at project sites to ensure progress and quality control throughout the construction process.
Monitor contracts, maintain documentation, process payments, supervise schedules and on- site activities.

Proven experience in managing vendors, handling contracts, and coordinating cross- functional projects.
High sense of responsibility, integrity, and leadership mindset.
Strong communication and negotiation skills, with the ability to work effectively with both internal departments and external stakeholders.
Solid understanding of regulatory requirements related to office management and corporate compliance.
Good command of English.
At least 5 years of experience in administrative or general affairs roles, with a minimum of 3 years in management.
Excellent planning, organizational, and problem- solving skills with attention to detail.
Bachelor‘s degree or higher in Business Administration, Public Administration, Human Resources, or a related field.
Strong knowledge of office operations, procurement procedures, asset management, and budgeting.
Proficient in Microsoft Office (Excel, Word, PowerPoint).

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Cập nhật gần nhất lúc: 2025-05-05 16:45:02