Document Controller

JOB SUMMARY
- Develop and maintain document control processes for the efficient management and team.
- File in alphanumeric order and locates material from files, and maintain document control system for recording and tracking of all documents for Facility team and department.
- Assist team regarding the documentation management.
KEY RESPONSIBILITIES AND AUTHORITIES
- Assist team regarding the documentation management.
- Create templates
- File in alphanumeric order and locates material from files, and maintain document control system for recording and tracking of all documents for Facility team and department.
- Support the team in routine admin roles. Provide secretarial and admin support to the team to ensure the smooth running of the department operations.
- Maintain confidentiality around sensitive documentation
- Follow up any deadline and put on calendar as a reminder for facility team.
- Manage requests for documentation
- To liaise with and distribute facility/project related information with all levels of the facility team and potentially external parties
- Translation from Vietnamese into English and vice versa.
- Pick up and deliver materials as required.
- Develop and maintain document control processes for the efficient management and team.
- Set up, copy, scan and store documents
- Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
- Prepare ad- hoc reports on facility/project when required
**Working Location: Tan Phu Trung IZ- Cu Chi. We provide shuttle bus from HCM, Binh Duong and Dong Nai

Experience
Knowledge
Education
Minimum three years relevant work experience in document/administrative field
Graduated from a good university in Vietnam (preferably in English language or business administration)
- Independent yet a team player who possesses good time management and multi- tasking skills.

- Good attention to detail, Highly organized.

- Familiar with document control system.
Functional Skills
- Strong IT skills in SharePoint, MS office including outlook, excel and word.

- Excellent communication skills
Other Abilities
- Proficient typing skills

- Minute taking

Cập nhật gần nhất lúc: 2024-08-05 10:45:03