COMPANY OVERVIEW
Next Level Services (NLS) is navigating a critical phase of transformation as we work toward becoming a leading lifestyle company. As a key player in Vietnam&039;s nightlife and F&B industry, we are building an integrated ecosystem that delivers exceptional customer experiences through nightlife venues, dining concepts, and lifestyle services.
We are building a strong foundation for scale and looking for reliable and detail- oriented individuals to join us on this journey.
JOB OBJECTIVE
· Support the VP of Product & Strategy by ensuring daily work runs smoothly, schedules are managed well, and projects move forward on time.
· This role requires someone proactive, calm, and detail- oriented, who can coordinate across teams and ensure tasks and projects stay on schedule.
· Enable the VP Product & Strategy to stay organized and focused on key priorities, ensuring their time and efforts create significant impact
Manage Monthly/ Daily Schedule and Priorities
Organize and maintain the VP’s calendar: book meetings, avoid conflicts, and ensure punctuality.
Prepare materials before each meeting and keep things ready for smooth execution.
Schedule and coordinate meetings, appointments, and personal arrangements.
Anticipate upcoming priorities and ensure proper preparation for each engagement.
Manage and optimize the VP’s calendar to maximize productivity and impact.
Coordinate Tasks and Follow- up
Follow through & keep progress visibile: identify responsible PICs (Person in Charge) for each deliverable and follow through until completion.
Attend meetings with the VP, capture meeting notes, action items, and critical milestones.
Remind, alert, and update the VP on deadlines and interdependencies across projects to avoid overlaps., and keep progress visible.
Break down big plans into smaller steps for easier tracking and completion.
Support Communication and Documentation
Act as a liaison between the VP and other departments, ensuring clarity and timely communication.
Draft and organize emails, reports, and documents as needed.
Keep important files, presentations, and information organized and easy to find.
Assist in Project Tracking
Alert the VP about any delays or important decisions needed.
Help the VP monitor multiple projects at the same time by updating progress reports.
Others & Information Handling
· Handle ad- hoc tasks assigned by the VP.
· Manage confidential information with professionalism and discretion.
