Executive Secretary to General Manager

Keep records of travel expenses and update travel schedule.
Coordinate and monitor all appointments, meetings, and trainings to ensure that schedules are logged, traced and remind all concerns.
Organize associate meeting, daily briefing, and other related meetings as assigned by direct boss according to the company LSOP.
Coordinate with Human Resources for any people issue which includes recruitment, performance appraisal, and other manning guide update
Compile all trace materials, sort and put them in appropriate trace date order.
Responsible for departmental roster and paid time off in HR system and Purchasing system
Update files and discard old file in the Archive store in order of topic, dates and years.
Send of faxes and telexes.
Set up filing system and update index of files and form regularly also label all files and folders alphabetically.
Ensure meeting minutes be dispatched/out within 24 hours.
Update information and data relevant to the department at all times
Dispatch the mailings with appropriate contents, letters, envelopes, etc.
Take minutes, check correctness and presentation before distributing and filing according to the supervisor’s discretion.
Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel.
Daily trace system. Photocopy the covering correspondence with trace date clearly indicated and put the photocopy into individual jacket according to the trace date.
Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals
Ensure that monthly critique and month end reports are finished on a timely basis
Prepare appropriate files, folder, information, and relevant documents for each meeting
Technical Related to the Job
Be a leader of the hotel’s secretaries.
Co- ordinate and order special requests for General Manager including but not limited to Room reservations, Limousine pick- up and handling of VIP’s as needed.
Keep daily tracing files and retrieve them when they’re due.
Keep strictly all confidential matters related to the unit.
Preparing time sheets and keeping leave record for all Executive Committee.
Maintain the administrative organization that includes typing, filing, correspondence and distributing in- coming mails/faxes.
Make airline and travel reservations for the General Manager when needed.
Administer the Office and keeps it in working condition
Cooperate and help the executives with they’re away from the office.
Greets and receives visitors and telephone calls furnishing advice and assistance on the basis of general knowledge. Refer technical matters to the appropriate individuals in the Unit.
Maintain computerized database of all report and systematic plan to follow up
Acts as Interpreter and translator when necessary
Provide any assistance to the executives and associates as required.
Other duties as needed or requests from Executive Committee. Assist with the organization of Manager Meetings, outing and other associate activities.
Handling correspondence for all applications such as regret letter, guest complain, enquiring, confirmation, contract and any reference.

• Ability to work under pressure in a fast- paced environment
• Planning & Organizing skills and ability to influence others
• Numeracy skills and ability to use computer modelling software (Excellent in Ms Office esp. power point )
• Strong Communication and team- working skills

02 months of probation with 100% salary & service charge
• Training opportunities
• Bonus for Public holidays and 13th month salary
• Full insurance package according to labour law & 24/7 insurance
• Duty meal & uniform provided by Hotel
• Free motorbike parking
• Staff giving birth allowance/ Marriage allowance/ Funeral allowance
• Annual summer outing, team building activities, birthday party, best employee of the month, annual health check
• Review salary once a year/ review performance for career path development
• 9.5 hours per day; 5 days per week

Cập nhật gần nhất lúc: 2026-03-14 10:35:02