COMPANY INTRODUCTION
Địa điểm
Hồ Chí Minh
With a dream for light- at kobi, our vision is to create sustainable environments through light with the intent to elevate lives! We aim to provide wellness from light, preventing light pollution and delivering efficient light systems.
kobi lighting studio is a French creative agency and consultant team founded in Ho Chi Minh City in 2017, designing projects in Europe, South- East Asia and Africa. We imagine, create, design, and deliver the real light: a light that is dosed to perfection.
For further information, please visit our website: https://kobistudio.com/
Admin Intern
Địa điểm
Hồ Chí Minh
JOB DESCRIPTION
✨ What You&039;ll Do
Contribute to kobi lighting studio’s smooth operations through efficient management of administrative and legal procedures within an international design environment. :)
In this role you will:
Ensure efficient sourcing and purchasing of office equipment, supplies, and essential items to support daily operations.
Request and compare quotations, follow up on purchase orders and coordinate with suppliers.
Support the preparation and follow- up of Work Permits, Business Visas, and Temporary Residence Cards (TRC) for foreign employees.
Organise and update administrative archives and company databases to ensure compliance and accessibility.
Ensure compliance for all contracts and legal documents.
Monitor and verify working timesheets and maintain accurate HR records.
Act as a point of contact with partners and authorities for the submission or collection of documents.
Assist with basic review of project contracts, NDAs, and meeting minutes.
Provide translation support (VN/EN).
Represent the company in administrative errands: government offices, notaries, and other official institutions.
Record and classify invoices and expenses, ensuring accurate tracking in collaboration with the accounting department.
Assist in preparing contracts with the company’s suppliers.
and more...
REQUIREMENTS
🔧
We value skill and care more than diplomas. You may be a great fit if you have:
Strong organizational and multitasking skills with attention to detail.
Ability to manage administrative tasks efficiently and meet deadlines.
Background in law, business, or public administration preferred
Flexibility and adaptability in a multicultural, fast- paced work environment.
Problem- solving mindset and willingness to learn.
Fluency in English and Vietnamese (French is a plus)
Familiar with Google Suite, Office 365
Detail- oriented and reliable, with strong organisational skills
BENEFITS
🌱 What We Offer
Join a supportive, international team working on real- world architecture
Work in a calm, respectful, and learning- focused environment
Contribute to meaningful projects that are built within a year
Hands- on experience in international company management
Exposure to legal and operational challenges in the design world
We welcome applicants from all backgrounds and levels of experience.If you enjoy turning ideas into buildable drawings, we’d love to hear from you.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
Deadline: 23:59 31/3/2026
APPLY NOW
