Vietcetera is looking for a Commercial Finance Executive (Purchasing & Cost Management) professional to oversee purchasing operations, vendor management, and cost control across departments. This role plays a crucial part in ensuring cost efficiency, compliance, and timely payment processes while maintaining transparent and accurate financial records. You’ll collaborate with multiple teams to manage vendor relationships, track company spending, and ensure the effective use of financial resources.
Key Responsibilities
Purchasing & Vendor Management
Source, evaluate, and select suitable vendors, ensuring at least three comparable quotations to optimize cost.
Work directly with vendors to negotiate prices, payment terms, and service agreements.
Prepare, review, and finalize purchasing documents such as contracts, quotations, and purchase orders (PO).
Ensure the entire procurement process complies with company policies and standards.
Receive and verify purchase requests from departments to ensure alignment with approved budgets.
Payment Processing
Develop and maintain cash- out forecasts to support company liquidity management and budget planning.
Prepare and process bank payment orders according to agreed timelines with vendors.
Review and validate payment requests from departments to ensure accuracy and compliance with accounting, tax, and internal policies.
Accounting & Cost Management
Prepare periodic and project- based cost forecasts to support budget control.
Collect and allocate costs to projects/departments based on accounting principles and internal cost management models.
Accurately record all expense and accounts payable transactions in the accounting system.
Reconcile bank transactions with accounting records to ensure 100% accuracy.
Accounts Payable Management
Prepare AP and cost reports with risk alerts for management review.
Conduct periodic reconciliations with vendors and internal departments.
Monitor and review all accounts payable (AP) and advance balances, ensuring accurate aging and classification.
Documentation & Compliance
Ensure compliance with accounting standards, VAT/CIT regulations, and internal control policies.
Maintain and securely store accounting records in compliance with company policies and legal requirements.
Safeguard confidentiality of accounting data, contracts, and payment information.
Qualifications
2–3 years of experience in purchasing, finance operations, or accounts payable.
Detail- oriented, analytical, and able to manage multiple priorities.
Bachelor’s degree in Accounting, Finance, Business Administration, or related fields.
Solid knowledge of accounting, cost control, and procurement processes.
Effective communication skills and cross- functional collaboration.
Proficiency in Excel and accounting software; ERP experience is a plus.
Good command of both Vietnamese and English.
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