We are seeking a dedicated and proactive HR Admin Assistant to join our HR Admin team. This role is integral to supporting various administrative functions, human resources initiatives, and accounting tasks supporting.
Bouygues Construction IT Vietnam is a part of Bouygues Construction IT, a trusted partner for the business lines which provides competitiveness of the Bouygues Construction Group and promotes its digital transformation.
JOB DESCRIPTION:
Training & Development:
Conduct and monitor the annual performance appraisal system to support employee growth and development.
Develop and coordinate comprehensive training programs and development initiatives in collaboration with other departments.
Ensure training processes and procedures are documented and followed.
Administration & Accounting Support:
Organize company events and activities to foster a positive work environment.
Handle all aspects of expat liaison, including but not limited to work permits, residency cards, and business visas.
Support accounting process, payment process, contract review, SAP- invoices input, budget controlling, ... Ensure timely and accurate processing of invoices and payments.
Manage administrative tasks such as purchasing, office maintenance, pantry supplies, stationery, business trip preparations …
Compensation & Benefits:
Finalize attendance records and maintain accurate monthly timesheets.
Collect information regarding salary reviews and promotions under the directions.
HR Information Systems & Policies:
Provide regular budget reports and insights to ensure financial control.
Regularly review and update HR policies to align with current best practices and legal requirements.
Maintain and update the HR information system to ensure accuracy and compliance.
Update, structure and provide guidance on best practices related to policies and laws to others.
Provide other support as assigned to meet the dynamic needs of the organization.
OUR REQUIREMENTS:
College/ Bachelor graduated with background in Human Resources.
Proficiency in Microsoft Office or relevant HR software.
Fluent in English. Proficiency in French is a big advantage.
Proven experience in administrative and HR support roles.
Strong knowledge of labor laws.
General Skills:
Good communication skills.
Well- organized.
Can- do attitude.
Energetic and eager to tackle new projects and ideas.
Good problem- solving and researching skills.
