Reports to: Managing Director (solid line)
Group HR Manager (dotted line)
Position Summary
The HR–Admin Supervisor is responsible for overseeing the company’s HR and
administrative functions, ensuring compliance with labor regulations, maintaining smooth
ffice operations, and supporting the BOM in driving HR initiatives.
Key Responsibilities
HR Compliance & Processes
• Together with the Group HR Manager, ensure full compliance with Group policies,
labor regulations, and the company’s code of conduct.
• Collect and update employee information into the HRM software to ensure
• Conduct onboarding training for 100% of new hires on company policies.
accurate and up- to- date records.
• Manage offboarding processes, including coordination with relevant departments.
• Work closely with the Management team to address labor disputes and employee
relations issues in a timely and lawful manner.
• Act as a bridge between employees and the BOM to promptly share concerns,
feedback, and HR- related matters.
HR & Admin Reporting
MD and collaborate with the Group HR Manager to regularly review the Warehouse
Monthly: Work with the Warehouse staff to prepare warehouse status reports for the
staff birthdays, weekly Step Challenge results).
employees to ensure compliance with attendance and leave policies.
Supervisor’s performance to ensure optimal warehouse management.
Monthly: Extract and verify attendance, leave, and payroll data; follow up with
internal information portal; update weekly internal events on the MY CPM app (e.g.,
Weekly: Submit comprehensive HR to the Managing Director. Manage the company’s
Office Management
• Prepare monthly reports on office- related expenses and propose effective
• Maintain a clean, professional, and safe working environment.
solutions to optimize and control office costs.
• Collaborate with Finance and IT to update and track the company’s asset
• Manage employee services such as taxi cards, name cards, and ID cards.
inventory.
Employee Engagement & Welfare
• Monthly: Organize Tea break/Sharing Friday sessions to enhance team
engagement and communication.
• Yearly: Together with the Group HR Manager to organize big internal events such
as Women’s Day, X- Mas, Team Building, Year End Party.
• Coordinate employee welfare activities and gifts for special occasions.
Skills & Competencies
• Interpersonal skills: Ability to work effectively with Heads and employees across
departments.
• Detail orientation: Ensure accuracy and timeliness of all reports and administrative
tasks.
• Initiative & creativity: Develop new ideas in employee engagement activities.
Qualifications
• Proficient in MS Office (Word, Excel, PowerPoint).
• Bachelor’s degree in human resources, Business Administration, or related field.
• Good communication skills in Vietnamese and English (written and spoken).
• Strong knowledge of Vietnam labor law and HR best practices.
• Minimum 2- 3 years of HR and/or office administration experience.
