What You’ll Do
Report: to CEO
Strategy & Compliance
Compensation: Up to 20,000,000 VND/ Month (Gross)
Human Resources
Work Location: In person (all business days)
We are looking for a talented HR Supervisor who will play a strategic and operational role in building and managing the entire HR and Administration system at Helix Mesh.
Working time: Full- time (9:00am- 6:00pm), Monday to Friday. Due to the nature of the job, business requirements, or the needs of the organization/department, you may involve various time shifts to coordinate with Canada Team and be available in EST/DST time zone in case of such necessity.
If you have experience leading comprehensive HR policies, have a deep understanding of Vietnamese Labor Law, are able to provide strategic advice to the Board of Directors, and are eager to grow with a dynamic organization that is on the path to expansion – we look forward to connecting with you.
Location: District 4, Ho Chi Minh City, Vietnam (Helix Mesh, a branch of Nebula Block & Swan)
Position: HR Supervisor
Advise management on labor law risks and implement preventive measures for issues such as workforce reduction, terminations, labor disputes, and regulatory inspections.
Provide strategic HR guidance and act as a trusted advisor to the CEO and leadership team on workforce planning, succession planning, and talent development.
Ensure full compliance with the Vietnamese Labor Code (2019) and other labor- related regulations (contracts, working hours, SI/HI/UI, health & safety, etc.).
Operations & Policy Management
Handle complex employee relations matters including investigations, grievances, disciplinary actions, and conflict resolution, ensuring timely and lawful execution.
Draft, update, and regularly audit internal policies, labor regulations, employee handbooks, job descriptions, KPI/OKR systems, and corporate culture documentation.
Develop, propose, and implement HR processes across the employee lifecycle: recruitment, onboarding, training, performance evaluation, discipline, and offboarding.
Recruitment
Monitor timekeeping, leaves, overtime, allowances, and ensure timely and accurate payroll data.
Coordinate internal training plans, build employee development pathways, and track learning outcomes.
Lead company- wide performance management processes: annual appraisals, 360- degree feedback, calibration sessions, and salary review cycles.
Manage payroll, bonuses, PIT, SI/HI/UI contributions, year- end tax finalization, and all employee benefits.
Directly manage and supervise recruitment activities, including sourcing strategies and interview coordination.
Address employee inquiries regarding salary, benefits, and HR policies.
Performance & Learning Development
Identify, develop, and optimize recruitment channels based on job requirements.
Compensation, Benefits & Labor Reporting
Employee Records Management
Oversee all HR documentation including labor contracts, decisions, and employee records.
Ensure secure storage, confidentiality, and compliance in document handling.
Administrative
Support internal engagement and cultural initiatives in collaboration with leadership.
Ensure company documents and administrative processes comply with legal updates and governmental regulations.
Act as the contact point for office services (equipment maintenance, logistics, etc.).
Coordinate with accounting and liaise with authorities (Social Insurance, Labor Department, etc.) when required.
Maintain and archive administrative documents, internal procedures, and company records.
Manage daily office operations: facility management, equipment, supplies, and third- party vendor services.
Other Duties
Prepare regular reports on HR and administrative expenses and forecasts.
Perform other tasks as assigned by management.
What We’re Looking For
HR management certifications are a plus.
Bachelor’s degree or higher in Human Resources Management, Business Administration, Law, or related fields.
+3 years of experience in a similar managerial position. .
Strong skills in planning, team management, and task execution.
High integrity, responsibility, attention to detail, and strong confidentiality awareness.
Excellent problem- solving, communication, motivation, and disciplinary handling skills.
Proficient in English communication, both written and spoken (as the role involves direct interaction with the CEO and foreign managers and requires working with documentation in English.
Proficient in office software: Microsoft Office, Google Workspace (especially Excel/Google Sheets).
In- depth knowledge of Labor Law, Social Insurance, and HR administrative procedures.
Benefits:
Competitive salary.
Participate in social insurance, health insurance, and unemployment insurance as per regulations.
Annual leave, holidays, and Tet break according to company regulations and current laws.
Parking fee.
Exposure to cutting- edge technology and innovative projects in the AI, blockchain, and high- performance computing industries.
A chance to contribute to a global company serving international clients in these dynamic sectors.
Provided with working equipment.
Opportunity to collaborate with a professional and experienced team headquartered in Canada.
