Recruitment and onboarding, training (25%)
Assist with related tasks to organize training courses
Responsible for end- to- end recruitment processes, including job postings, screening, interviewing, and onboarding.
Efficient & structured on boarding by meet 100% manpower adapt as business requirement, ensure no shortage of manpower by recruiting employees on time (mainly from grade 2- 9).
Maximize internal recruiting channels with the most efficient tools/sources.
Assist in organizing job fairs.
Manage effectively networking channels (public center, schools, job- fairs) to enrich the talent databases.
Responsible for orientation training and coordinate all onboarding arrangements for new employees, including email setup, uniform distribution, and company agreement signings.
Employee relations and compliance (20%)
Maintain up- to- date knowledge of HR best practices.
Ensure workplace policies are communicated and adhered to.
Receive the staffs’ queries, questions, complaint and grievance daily, solve and give the solution or report to department head on staff issues.
Employee activities
(15%)
Support on organizing company events related to employees such as annual company trips, year- end party, sport day, safety campaign, sustainability activities, CSR activities…
Support on designing posters for company events/activities.
Prepare weekly activities news to show on TV.
Assist in conducting employee satisfaction surveys on main events of the year.
Contractor management (10%)
Assist on working with contractors for audit records as required by customers,…
Support tasks related to contractor worker management: check employee records, issue ID, check fingerprints, organize meetings, ...
Time keeping record, employee records & employee regimes (20%)
Input and maintain accurate employee records in HR systems, including new hires and updates based on changes or requests.
Assist in the administration of employee benefits, including health insurance, leave management.
Responsible for checking attendance records on HRMS to ensure monthly attendance record are accurate and timely.
Responsible for working with relevant departments to ensure that timekeeping related records are provided and stored properly.
Instruct & analyze attendance issues at Mill for timely action.
Responsible for completing the final payment/ related procedures when employees leave within the prescribed time.
General admin tasks (10%)
Support admin jobs in case of absence of Front Office & Administrative Assistant.
Coordinate with Front Office & Administrative Assistant in admin tasks.
Other tasks assigned.
