Filing, Record maintenance & Reports
Maintain accurate and up- to- date human resource files, employee records, and documentation (hard and soft copies)
Register new employees on the system, update working schedule, overtime, work from home
Maintain the integrity and confidentiality of human resource files and records.
Process documentation and prepare accurate HR reports and analytics relating to personnel activities (headcount, recruitment, staff movement, absenteeism, turnover, retention rate, training, grievances, performance evaluations, etc ...)
Recruitment & On- boarding
Assist in the whole recruitment lifecycle (e.g. sourcing candidates, posting job advertisement, updating candidate database, scheduling interviews, administering tests, preparing offer letter and related contracts, updating organization chart, onboarding new hires, conducting or assisting with new hire orientation)
Coordinate pre- employment checks, such as reference checks and background screenings.
Assist in training programs for employees
Proceed new employee’s paperwork and coordinate with other relevant departments to ensure their first days in ATS are smooth and pleasant.
Approach & follow up probation periods i.e. probation assessments, termination and disciplinary measures if necessary
Provide report on posting, time to fill, cost per hire
Build and develop more recruitment channels
Payroll & Benefits
Update and report staff movements, attendance records (i.e. punctuality) and personnel data (for salary, income and insurance calculations and for staff turnover rate)
Respond to employee inquiries regarding benefits and assist with the resolution of any issues or concerns.
Possibly handle payroll management such as payroll processing, tax calculations and deductions, monthly, quarterly and year- end financial statements.
Assist in payroll preparation by providing relevant data (timesheets, absences, annual and business leaves, trips, WFH, etc ...) to Payroll officer.
Assist with the administration of employee benefits programs, such as health insurance, private medical insurance, leave management, etc...
HR Policies & Compliance
Get updated on new personnel related issues in accordance with the local labour law
Assist with employee communication regarding HR policies and procedures.
Assist with the development and implementation of HR policies, Employee handbook, flowchart and procedures.
Assist with the resolution of employee complaints and concerns, escalate issues to the appropriate HR personnel as needed.
Ensure compliance with labor laws, regulations, and company policies.
Other HR operations
Assist with employee relations activities, such as employee surveys, recognition programs, and employee events.
Perform other duties as assigned by the direct supervisor
Assist in conducting mid- year and annual performance reviews for staff and managers
Assist with general administrative tasks, such as scheduling meetings, maintaining calendars, and coordinating travel arrangements.
Provide support for HR projects and initiatives as assigned.
Coordinate HR projects (meetings, training, surveys, etc ... ) and take minutes
Assist with the preparation of HR- related correspondence, memos, and presentations.
