We are looking for a talented
HR Supervisor
If you have experience leading comprehensive HR policies, have a deep understanding of Vietnamese Labor Law, are able to provide strategic advice to the Board of Directors, and are eager to grow with a dynamic organization that is on the path to expansion – we look forward to connecting with you.
who will play a strategic and operational role in building and managing the entire HR and Administration system at Helix Mesh.
Location:
District 4, Ho Chi Minh City, Vietnam (Helix Mesh, a branch of Nebula Block & Swan)
Work Location:
In person (all business days)
Report:
to CEO & Global HRM
What You’ll Do
Human Resources
Strategy & Compliance
Ensure full compliance with the Vietnamese Labor Code (2019) and other labor- related regulations (contracts, working hours, SI/HI/UI, health & safety, etc.).
Advise management on labor law risks and implement preventive measures for issues such as workforce reduction, terminations, labor disputes, and regulatory inspections.
Provide strategic HR guidance and act as a trusted advisor to the CEO and leadership team on workforce planning, succession planning, and talent development.
Operations & Policy Management
Handle complex employee relations matters including investigations, grievances, disciplinary actions, and conflict resolution, ensuring timely and lawful execution.
Draft, update, and regularly audit internal policies, labor regulations, employee handbooks, job descriptions, KPI/OKR systems, and corporate culture documentation.
Develop, propose, and implement HR processes across the employee lifecycle: recruitment, onboarding, training, performance evaluation, discipline, and offboarding.
Recruitment
Identify, develop, and optimize recruitment channels based on job requirements.
Directly manage and supervise recruitment activities, including sourcing strategies and interview coordination.
Performance & Learning Development
Lead company- wide performance management processes: annual appraisals, 360- degree feedback, calibration sessions, and salary review cycles.
Coordinate internal training plans, build employee development pathways, and track learning outcomes.
Compensation, Benefits & Labor Reporting
Monitor timekeeping, leaves, overtime, allowances, and ensure timely and accurate payroll data.Address employee inquiries regarding salary, benefits, and HR policies.
Manage payroll, bonuses, PIT, SI/HI/UI contributions, year- end tax finalization, and all employee benefits.
Employee Records Management
Ensure secure storage, confidentiality, and compliance in document handling.
Oversee all HR documentation including labor contracts, decisions, and employee records.
Administrative
Manage daily office operations: facility management, equipment, supplies, and third- party vendor services.
Ensure company documents and administrative processes comply with legal updates and governmental regulations.
Support internal engagement and cultural initiatives in collaboration with leadership.
Maintain and archive administrative documents, internal procedures, and company records.
Act as the contact point for office services (equipment maintenance, logistics, etc.).
Coordinate with accounting and liaise with authorities (Social Insurance, Labor Department, etc.) when required.
Other Duties
Prepare regular reports on HR and administrative expenses and forecasts.
Perform other tasks as assigned by management.
