Sourcing:
Use all possible sources of information to identify the validated origins and potential suppliers to widen list of Suppliers / Equipment / Tool / Toy and avoid exclusivity.
Monitoring required procedure from Ministry of Culture, Sports and Tourism for Arcade game importing
Working with other Service Agency / Forwarder / Customs Broker / Government for required regulations of operating.
Influence and lead equipment scope through commercial planning, revision of new CMP and re- models of existing stores and subsequent build- up of CMP in line with Brands Establishment process ensuring understanding, standards and safety are meet.
Visit national and international exhibitions relating to entertainment area
Guarantee daily communication between the suppliers and team, ensure supplier setup is according to Brands procurement guideline and actively evaluate the completed project, documenting conclusions and follow up actions to take place for the next CMP project.
Visit the supplier’s factories and show- rooms.
Create investment plan, deliver input for budgeting purpose, mainly in regards to Brands Equipment & Fit- out needs
Propose / Select new suppliers and new products which satisfy requirements from R&D and Operation with alignment to company policy and Vietnam regulations.
Offering – Negotiation:
Responsible for ordering, receiving and coordinating the installation of all Stores Procurement equipment while ensuring agreed time plan, quantities and budget is adhered to.
Challenging among suppliers for best choice and most competitive offer.
Ensure procurement to be practiced to the most transparent through VSC but still adapt timeline required
Define and understand Equipment’s requirements with most suitable and lowest cost while ensuring quality / payment condition / warranty / delivery terms.
Orders Follow- up:
To make sure that payment and claim process for retail equipment is done within agreed time, secure an efficient process, documented and evaluate at the end of each project.
Evaluate project spending, cash flow from equipment procured point of view and update monthly to project team.
Clear follow up of each project and learnings/cost savings to be taken forward to future projects.
Anticipate, solve and escalate problems during order processing.
Monitor the completion of orders from receiving requests, shipment booking, installation arrangement, quality ensurance, safety ensurance with contractors until handing over to end user.
Coordination:
Coordinate between suppliers and related end user to achieve best solution for all parties involved.
Coordinate with team members and internal departments for relevant issues or changes.
Act as the main contact person for Stores Procurement, responsible for coordinating, communicating and securing project setup, ordering, receiving and installation of retail equipment according to the Brands Concept.
Cooperate with key stakeholders within project team and beyond to secure integration, securing clear routines, common focus and effective communication. (for example, Logistics team, Finance team, Expansion and Operations team)
Teamwork to achieve common goals.
Manage the issues or problems to his/her manager/ superior with solutions proposal
Supporting the Team:
Lead, coach and train co- worker regarding retail equipment safety, news, installation, maintenance and assembly of retail equipment ensuring compliance with Brands risk requirements.
Assist the team in sourcing, offering, order follow- up and any other purchasing activities.
Generate reports and communication tools
Actively contribute to evaluating, checking, and training of co- workers.
