Office Admin (Australian Client)

Virtual Assistance & General Office Administration:

Maintain filing systems, records, and databases, ensuring data accuracy and accessibility.
Facilitate clear and effective communication to ensure alignment with business objectives.
Maintain an organized digital filing system on the company server, ensuring all documents are accessible and well- structured.
Serve as the primary point of contact between the executive and internal/external stakeholders.
Coordinate travel arrangements, including booking flights, accommodations, and transportation.Handle multiple administrative tasks virtually.

Vendor Sourcing and Supplier Management Support:

Assist sourcing, evaluating, and maintaining relationships with local suppliers to meet operational needs.
Assist translation, communication, negotiations, and ensure timely delivery and quality service.

Accounting & Invoicing:

Process invoices, track expenses, and assist with basic accounting tasks. Ensure accurate records and compliance with company policies.Other ad- hoc accounting tasks

Timesheet Management:

Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.

Communication & Phone Manner:

Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.

Advanced English proficiency is a must
Used to work in company which is in engineering fields.
Experience with administrative tasks, travel arrangements, and translation
Purchasing experience (contact supplier, sourcing, ask for quotations...)

We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below:

Other allowances from referrals and special occasions (weddings, seniority, and new- born baby)
13th month Tet bonus & bi- annual performance bonus
Annual salary review
Social insurance and healthcare insurance upon Vietnam Labor Code
Attractive employee awards: Employee of Year, Semi- Annual outstanding employee
An English- speaking environment
Diverse activities to foster relationships, including company trips, year- end party, employees’ birthdays
A competitive monthly salary based on your ability
An open- space office, a cafeteria, and a range of modern equipment
An open culture that spurs creativity, innovation, and inclusivity
A variety of training courses for your career development
PTI insurance package, and annual health check

Cập nhật gần nhất lúc: 2024-12-19 10:00:03