Office Assistant

Day- to- day CEO office tasks:

Managing filling system.
Managing, ordering office supply inventory.
Taking, delivering messages.
Overseeing the Board Room (always be clean and tidy, well prepared before meetings, etc ...).
Managing, ordering daily coffees and meals for the CEO and Executives as requested.
Updating paperwork, maintaining docs, word processing.
Coordinate with other departments as needed.
Welcoming visitors to the CEO office.
Managing, controlling the usage of the Board Room (reservation for other departments as requested).
Answering internal, external phone calls.

Managing, controlling the Tracking Budget:

Ensure that expenditures of VTI Corp and SFVT are consistently aligned with budget approval.
Checking, tracking all PRs/ PayRs.

Managing, processing the expenses of CEO Office and other costs:

Planing, ensuring expenses are accurate, under the budget and represent business expenses.
Make sure all payments are on time, abide by the agreements, contracts, do not affect company business.
Controlling, handling from beginning to end process of the CEO&039;s expenses (house insurance, plant service, security guard, etc ...), others (BOD coffees, petrol fees, etc ...) to ensure that all service continue uninterrupted.

Managing, controlling the CEO&039;s driver team:

Taking care of all car services (petrol, repair, mainternance, insurance, inspection,...) to be more reliable, safer to drive, less likely to need expensive repairs, increase the car’s longevity, to ensure smooth transportation.
Quickly handling all problems with cars to meet CEO&039;s required transport needs.

Others tasks as assigned:

Coordinate, aligning with other departments to ensure that BOD, Group EC&039;s meetings are arranged smoothly.
Supporting for CEO&039;s business, traveling.
Supporting to prepare the required docs, working with the agency, the state agencies for the applications (WP, APEC, special cases).

Education:

Degrees (not required but prefer Hospitality, Customer Service field).

Working experience

Proven work experience as an Office Assistant / an Admin Executive.
Entry (01- 03 years)

Hard skills:

Not required but prefer to know Teams, Zoom platform.
Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook).

Soft skills

Capacity to independently resolve issues that may arise during daily operations.
Ability to manage multiple tasks efficiently.
High level of accuracy.
Proficiency in communicating clearly both verbally and in writing.

Language

Good in English (04 skills) to use in the daily business environment.

- Chế độ thưởng
- Chế độ bảo hiểm
- Tăng lương
- Nghỉ phép năm
- Chăm sóc sức khỏe
- Đào tạo
- Phụ cấp

Cập nhật gần nhất lúc: 2024-07-27 16:05:03