Operation Admin Supervisor

Job purpose: The Operation & Admin Supervisor in Panzani Asia is responsible for coordinating the Company’s Sales Activities, in general, to support the company in different “day by day” Sales activities & operation tasks.
JOB DESCRIPTION
- Manage & create customer profile, product, price on FAST system.
- Purchase office & warehouse stationeries & materials, facilities.
- Coordinate & place PO to Local Factory & prepare Semolina for Instant Pasta production.
- Prepare Sales contract & other administrative documents.
- Daily sales report, close and calculate monthly & quarterly Sales bonus, Sales incentive.
- Support some HR activities when needed.
- Receive and perform the POs from clients/customers: Prepare & issue delivery note, VAT invoice.
- Supplier’s payments follow up with Accountant.
- Coordinate with Warehouse staffs & driver or transport services for delivery and pay for their service.
- Inventory follow up (including return / exchange damaged products if any).
- Import – Export Management:
+ Communicate with Export team in France:
· Check and confirm supporting documents of PO: Invoice, Bill of Lading, Certificates.
· Place and confirm PO (finish goods & semolina)
· Follow up the vessel.
+ Communicate with local forwarder:
· Provide them the right / correct documents for clearance
· Check the quotation for their logistic service
+ Supervise & coordinate with Warehouse staffs to make the products to be ready for sale after clearance: fumigation, sub- label, re- packaging if needed.
- Gather supporting documents to transfer to Accountant for monthly close, collaborate with Accountant to make sure the closing figures is correct (outstanding, inventory, invoices,…).
- Other tasks as assigned by superior
- Product registration, product specification, Factory certification

EXPERIENCE REQUIREMENTS
- Soft skills in dealing with people, suppliers and authorities
- Good command of Microsoft Office, especially Microsoft Excel.
- Good in written and spoken English is required
- Having at least 2 years working experience as Sales Admin, preference for FMCG company
- Be able to work with multi- tasking and respect to deadline
- Good communication, team- work and inter- personal skills
- Good organization skills and strong critical thinking skills
BENEFITS:
- Gross Basic Salary & Allowance: 14 – 16 mil VND per month
- 13th Salary + Other Yearly bonus depends on Net Profit of Company
- Others: Christmas & New Year incentive, Birthday, Women day, Children day,…
- Health Care insurance, Company Trip, workshop & training.

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Đồng phục, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2024-04-03 11:48:53