Payroll Coordinator

CONTRACT TYPE: Permanent
SALARY RANGE: Competitive market salary + Flexibility
FUNCTION: HR
SENIORITY LEVEL: Experienced Non- Management Level
LOCATION: Ho Chi Minh City, Vietnam
ROLE PURPOSE
• This Role is a centralized resource to facilitate payroll function alongside Third Party Provider; and manage HR systems’ data administration to increase the efficiency and sustainability of the HR department.
• This Role works closely with cross functions and cross entities to ensure Joiner- Mover- Leaver processes compliance and employee administrative services are addressed in an efficient and confidential manner.
WHAT YOU WILL BE ACCOUNTABLE FOR
Payroll & Compliance:
• Works closely with HRBPs and HR Services team to deliver Total Rewards strategy, policy review, process enhancement and other ad- hoc project.
• Ensure comprehensive support for all data provision and reconciliation during internal and external audit exercises, demonstrating a commitment to accuracy, transparency, and regulatory compliance.
• Acts act compliance gatekeeper within the JML processes, responsible for monitoring, and ensuring adherence to all relevant regulatory requirements and company policies.
• Works closely with Finance on cost reporting exercises and resolve issues identified within agreed deadlines to ensure complete reconciliations and effective cost management.
• Resolves complex queries (Payroll, Social Insurance, PIT) which involve a detailed explanation of payroll calculations and or related legislation and validation of payroll calculations.
• Executes the payroll cycle ensuring all processes and controls are completed on time and resource is planned accordingly. Rectifying errors as they occur and escalating if appropriate.
• Executes annual processes, e.g. pay and bonus cycle, PIT Finalization, policy/process review, and oversee the reconciliation of payroll costing.
Data Management
• Maintains high- quality data that underpins HR decision- making and facilitates smooth workforce management strategies across countries.
• Delivers the regular HR data reports and data maintenance for internal systems/applications.
• Employee Admin & Master Data Management (MDM): Collaborate with Shared Service Hub team to ensure all employee administration actions/processes are executed on system, on basis of HR service desk.
• Delivers data management services to meet established targets through continuous evaluation, quality assurance and focused improvement efforts.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
• At least 2 years of experience in payroll coordination (preferably in MNCs or Big 4).
• Bachelor’s Degree in Business Administration, Human Resources or other related majors.
• Professional communications with internal and external stakeholders at all levels.
• Strong Excel & Data Analytics skill and experience in using HRIS
• Ability to handle sensitive and confidential matters with appropriate discretion.
• Good/updated knowledge in Labor law, Social Insurance and Personal Income Tax. Knowledge and experience in dealing with expatriates is a plus.
• Strong drive for results, responsiveness, speed, execute quality work independently and ability to navigate a matrix organization

13th month Salary Performance Bonus (1 to 4 months salary) Wellbeing & Engagement Offer Holiday & Tet Package
Medical Insurance (1 nhân viên + 3 người thân trực tiếp)
Annual leaves (17 ngày phép 1 năm) Birthdate Leave Christmas Leave Volunteer Leave Wellness Day- off (every 2 months) Sick leave

Cập nhật gần nhất lúc: 2026-01-16 11:00:04