This position reports to Plant Director.
The
Plant A
dministrative
A
ssistant
coordinates closely with Plant Director for administrative, office, visitor and expatriate processes. An administrative assistant must be able to handle multiple tasks under minimal supervision to support the following goals:
On- time delivery of finished goods
Cost competitiveness.
High quality products
Key Responsibilities:
Monitor and post names of birthday celebrants monthly using available mechanisms.
Act as a receptionist for the plant as needed.
Assist HR with issuing employee codes for casual personnel.
Assist in translating training documents into Vietnamese or English.
Assist with booking airline tickets, transportation, and hotel accommodations for plant personnel on official business trips.
Prepare reimbursement and liquidation forms, ensuring all supporting documents and receipts are included.
Manage the Plant Head&039;s appointments, travel schedules, and booking arrangements efficiently and timely.
Assist with the Job Recognition Program requirements.
Support the Operational Excellence program, including the 6S program, Strategic Planning, OE Boot Camp, etc.
Communicate and update subordinates on new administrative policies, rules, and regulations to ensure understanding and compliance.
Document plant activities through photography and update relevant photos in the plant.
Assist in organizing plant- wide activities and meetings, both in- house and off- site.
Assist HR with fingerprint scan registration for plant personnel.
Route documents for signatures as required.
Prepare and publish the monthly Plant calendar.
Support plant clinic operations and employee health programs.
Draft internal and external memos and correspondence as required by the Plant Director.
Prepare itineraries for plant visitors.
Prepare daily, monthly, and quarterly performance reports as requested by the Plant Director.
Perform other clerical and documentation tasks as assigned.
