The Procurement Intern (Non- food) supports end- to- end procurement activities to ensure efficient sourcing, cost optimization, and supplier performance. This role plays a vital part in maintaining operational efficiency by assisting with small- value purchases and administrative compliance while adhering to the company’s core hospitality values.
Key Accountabilities:
Procurement Sourcing (50%)
Execute timely procurement requests to maintain smooth and effective restaurant operations.
Support the sourcing of consumables and small- value non- food items, ensuring a quick turnaround, particularly during peak seasons.
Cross- Functional Coordination (20%)
Collaborate closely with Non- Food Buyers to align on sourcing updates and market trends.
Ensure accurate and timely communication regarding sourcing status, ETAs, and changes to Store Managers and relevant stakeholders.
Documentation & Compliance (20%)
Support the Non- Food team with administrative tasks, including payment and contract submission/follow- up.
Ensure all documentation is completed accurately and stored in compliance with internal company procedures and financial controls.
Reporting & Continuous Improvement (10%)
Assist in reporting activities, including PR/PO (Purchase Request/Purchase Order) clearing and ETA tracking.
Support KPI monitoring and identify opportunities for process improvement (Kaizen) within the procurement workflow.
Compliance & Restrictions
Confidentiality & Information SecurityHandles sensitive business information including strategic sourcing plans, financial data, and supplier contracts. Information security classification:Confidential– requires secure storage and proper handling of sensitive documents.
Conflict of Interest RisksMust maintain total impartiality in supplier selection and sourcing to avoid favoritism. Must disclose any personal or family relationships with vendors or business partners.
Compliance, Safety, or Legal ResponsibilitiesMust adhere to internal Procurement Policies, HR policies, labor laws, and regulations related to data privacy. Must comply with company standards on financial controls and anti- bribery/anti- corruption protocols.
Success Metrics & KPIs
Operational Support & Accuracy
Timeliness and accuracy of PR/PO clearing and documentation submission.
% of sourcing requests completed within the required Lead Time.
Stakeholder Satisfaction
Demonstrated "can- do" attitude and solution- oriented mindset during peak periods.
Internal feedback from Stores and Non- Food Buyers regarding support and responsiveness.
Process Compliance
Zero non- compliance findings in contract and payment documentation.
Effective tracking of ETAs and reduction in stock- out incidents for non- food consumables.
