JOB SUMMARY:
The Project Coordinator plays a key role in supporting and coordinating various activities related to product innovation projects and activities. This role includes project coordination, communication facilitation, supplies and equipment monitoring, and administrative support.
KEY ACCOUNTABILITIES:
Project Coordination:
Report status regularly to track project progress against goals, objectives, and timelines and keep stakeholders informed.
Assist in project planning, establish timelines, and track project progress to ensure timely completion of deliverables.
Serve as a central point of contact for project- related communication. Prepare and distribute project- related communications to stakeholders, ensuring clear and effective communication channels.
Maintain accurate and organized documentation, including project plans, meeting minutes, action items, and status reports
Administration support:
Manage the meeting calendar, coordinate with relevant internal and external stakeholders to schedule meetings, send out invitations for testing, reviews, and other activities.
Ensure version control, accessibility, and confidentiality of key documents.
Act as a note- taker during meetings with suppliers and key stakeholders, capturing action items and following up on tasks post- meetings.
Assist in creating and formatting presentation slides and documents for internal and external stakeholders.
Lab Consumables and Equipment Monitoring:
Coordinate the procurement, maintenance, and tracking of supplies, equipment, consumables, and fixed assets for the NPI Center.
Monitor inventory levels of lab consumables and equipment, ensuring an adequate supply for ongoing projects and coordinating procurement as needed.
NPI Center Support
Coordinate the receipt and transfer of goods, such as samples, and handle purchasing inquiries.
Work with IT to monitor employee activities through cameras and fingerprints, manage visitor & and investor access, support events at the NPI center, and ensure the security of the facility.
Send requirements to suppliers, and coordinate with designers and construction teams (for NPI Center, NPI Department at the Factory) to ensure meeting all needs and timely execution.
Support the organization of NPI Proactive Innovation events.
Team development:
- Recruiting, Training, and Coaching team members to build capability and motivate high- performance
JOB SPECIFICATIONS
Vietnamese only.
Education: Bachelor&039;s degree in Business Administration, Marketing, or a related field.
Experience: 02+ years of experience as a Project Coordinator or Executive Assistant or in a similar role.
Knowledge of: Proficiency in project management tools and software is a plus.
Skills (Ability to):
+ Detail- oriented with strong documentation and record- keeping abilities.
+ Flexibility to adapt to changing priorities and deadlines in a fast- paced environment.
+ Positive attitude, willingness to learn and develop.
+ Good organizational and time management skills with the ability to prioritize tasks effectively.
+ Strong Vietnamese & and English language skills.
+ Self- motivated and proactive with the ability to work independently and take initiative.
+ Good communication and interpersonal skills.
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Tập đoàn Việt Thái Quốc Tế- Viet Thai International Group
VTI Group: Highlands Coffee, Pho24, ALDO, The Coffee Bean and Tea Leaf
119- 127 Nguyen Co Thach St., Dist. 02, HCMC (Mon- Fri, 08:00- 17:00)
Linkedin: https://www.linkedin.com/.../viet- thai- international- vti...
Tiktok: https://www.tiktok.com/@vtigroup_careers
Hotline: 028 3512 8776
Facebook: https://www.facebook.com/VietThaiInternationalCareers
Website: https://vticareers.talentnetwork.vn
