Property Manager will be overall responsible for the day to day operations of the project to plan, guide and support the project toward a success by efficient management, well services provided.
JOB DESCRIPTION
Management system setting up
Set up standard working procedures for staffs and sub contractors;
Set up standard templates and prepare for reports including operational report, profit loss statement, periodical operation plan, etc.;
Establish resident’s handbook and fit out guidance book;
Set up the pre- opening budget operations budget;
Select and monitor sub contractors such as M&E maintenance, security service, pest control, gardening landscaping, janitorial service, etc.;
Assist developer in handover process of the project and provide related documents;
Build up the organization chart and job descriptions for the Property Manager and all operational staffs;
Operation management
Ensure smooth operation of all plant and equipment;
Take responsible in establishing rules/regulations regarding health safety;
Maintain the development to the highest standards;
Implement all operational systems and procedures in accordance with the Company’s Operational Procedures;
Ensure that all operations and maintenance must be undertaken correctly and legally;
Maintain the development to the highest standards;
Coordinate with Chief Engineer to ensure effective supervision of technicians and contractors;
Confirm maintenance schedule, which must be included in the monthly report;
developer and their contractors;
Ensure that all operations and maintenance must be undertaken in accordance with the policies and agreement of
Human Resources Management
Ensure all employees always maintain work ethics and obey to company’s code of conduct;
Build up personal development plan with employees annually;
Recruit, train as well as give each staff chances to develop themselves;
Ensure Savills Group Policies for employee are adhered to;
Conduct a minimum of 2 performance appraisals per year for all staffs;
Ensure all new employees will officially be welcomed and attend company’s orientation;
Accounting and Financial Services
Record all documents related to payment process and all accounts related to management process of current projects;
Supervise the payment process of management fee as well as other fees (from residents to developer) and the process of issuing invoices;
Strictly control all expenses related to property and effectively utilize budget to avoid overspending;
System report
Monthly Operations report operations management of the property, recommendations for redecoration, improvements, etc ..(if any);
Financial report details of payments, bad debt repossess and consultancy for developer;
