Key role: Ensure procurement activities (materials, raw materials, packaging, chemicals, services, etc.) are executed in compliance with procedures, quality standards, delivery timelines, and cost targets, while controlling supply chain risks and ensuring compliance with ISO standards.
Manage and oversee purchasing activities to ensure timely, sufficient, and cost- effective supply for production and business operations.
KEY RESPONSIBILITIES
Procurement Planning & Strategy
• Establish and regularly update the list of key suppliers, preferred suppliers, and excluded suppliers.
• Define procurement strategies for each material category, including main raw materials, packaging, chemicals, services, etc.
• Develop annual, quarterly, and monthly procurement plans aligned with production and business plans.
Procurement Operations & Execution
• Control purchasing prices, monitor market fluctuations, and provide early warnings of price risks.
• Monitor delivery schedules, maintain safety stock levels, and prevent material shortages.
• Support daily operation by assigning tasks and monitoring PR/PO processing progress of procurement staff.
• Review, approve quotations, conduct price comparisons, and negotiate contracts or purchase orders.
• Advise Senior Management on procurement plans and purchasing strategies.
Supplier Management
• Supervise the sourcing, evaluation, and selection of new suppliers.
• Develop supplier evaluation criteria in accordance with ISO 9001, 14001, 45001, and 50001 standards.
• Handle supplier- related issues and complaints regarding quality, delivery, documentation, and safety.
• Monitor and evaluate supplier performance in terms of product quality and service.
Quality Management & Compliance
• Promptly handle delivery or quality issues to avoid impacts on production schedules.
• Prepare incident reports and corrective/preventive action reports when issues occur.
• Control and manage materials with environmental and energy- related risks in compliance with relevant ISO standards.
• Ensure complete and accurate control of COA/COC, certificates of origin, quality documents, and MSDS/TDS.
People Management & Training
• Establish clear KPIs for each role and regularly monitor performance effectiveness.
• Assess competencies and define work orientation for the procurement team.
• Train staff on standard procedures, negotiation skills, and updated policies.
Reporting & Analysis
• Monitor market price movements and propose appropriate purchasing price adjustments.
• Track and consolidate cost savings on a monthly, quarterly, and annual basis.
• Prepare periodic reports on pricing, procurement costs, purchasing progress, inventory levels, and material consumption.
• Analyze supplier performance data related to quality, delivery, and risks to support management decision- making.
