Receptionist

Key Responsibilities:
Visitor Management:

Administer Visitor Management System
Serve visitors by greeting, welcoming, and directing them appropriately.

Reception Area Management:

Answer incoming telephone calls and take messages.
Maintain an organized, clean, and professional reception area in compliance with office procedures, rules, and regulations.

Access Control Management:

Follow security procedures, including maintaining the logbook and issuing visitor badges.
Issue employee ID cards and building access badges.

Mail and Deliveries:

Sign for deliveries and ensure all mail and packages are distributed to the appropriate departments.
Prepare gate passes and permits for incoming and outgoing deliveries.

Office Supplies and Inventory:

Create purchase orders (PO) for office supplies.
Keep a record of office supply inventory and ensure timely replenishment.

Vendor and Finance Coordination:

Receive vendor invoices and endorse them to the local finance team for processing.

Administrative Support:

Assist employees with vehicle parking registration in coordination with building administration.
Administer Facilities Request Ticketing system.
Coordinate meeting room setup
Provide administrative support to ensure efficient front office operations.

Handle ad hoc tasks as needed to support the team.
Qualifications and Skills:

Ability to maintain confidentiality and professionalism in all interactions.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office 365 Suite (Teams, Word, Excel, Outlook)
Fluent in English
Detail- oriented with a proactive and problem- solving mindset.
Strong organizational and multitasking skills.
Minimum 2 years experience in a receptionist or administrative role.

work station, well ness, vacation and leaves, career growth

Cập nhật gần nhất lúc: 2025-12-18 11:30:04