Sales Administrator

Sales support in HCM and HN:
- Quotation for small jobs / stock sales if urgent to support Sales team / DM
- Keep tracking all information to dashboard
- Filing hard copy and scan soft copy docs for recording, tracking
- Prepare samples, sample board, tender docs (soft copy and hard copy)
- Making Invoice report / contract report in Excel file monthly
- Draft Contract with clients
- Communicating with Suppliers in emails re price, freight, lead- time / stock confirmation before signing contract
- Costing (for final stage / contract stage / revise if any)
- Support on all docs printing, signing by BOM then sending out for both HCM and HN if any
Working with Sub cons/ Installers:
- Coordinate with F&A, Salesman, Project to claim payment
- Printing, sending contracts to Subcon and scan to record
- Draft Contract with Subcon
Follow up related Logistics activities:
- Follow shipment with Logs team, inform ETD- ETA to sales team / clients
- Preparing PO, revised PO per accountant request, submit relating docs
Coordinate with F&A department for related tasks:
- Create SO and send to accountant and warehouse for goods delivery to site
- Bonds (advance payment, performance bond, payment bond, warranty bond, etc.)
- Coordinate with DM/Accountant using/update Odoo to Send Sales rolling forecast to accountant 2 times
- Provide status of receivables / aging inventory
f months per Manager’s template
- Prepare / Revise & submit document for project; subcon&039;s payable issue
Support and collaborate with Project Team during project:
- Prepare prelim sheet from Site Sup when project admin is overload
- Check sample of local materials for sales team to submit for clients
- Assist PT on TDS, product information, claim docs in needed
- Send handover sheet for project team after signed contract
Warehouse management:
- Check delivery cost from warehouse to client’s site to provide admin
- Provide label of product description in Vietnamese for inland transportation
- Provide goods’ information (size, picture, weight, MSDS)
- Arrange goods delivery to site

• Good problem solving and analytical skill
• Can communicate in English and Vietnamese
• Proactive, careful, well organized, detail- oriented, highly resourceful and follow up skills
• Good at time management and planning skills
• Willing to learn, multiple tasks and be able to work in a fast – paced environment
• Work independently as well as in a team

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2024-04-03 13:39:10