Recruitment activity:
- Coordinate with universities, events in relation to targeted hires.
- Maintain recruitment database of qualified or potential candidates for current and future needs.
- Develop and improve the recruitment processes to be more innovative and cost effective
- Ensure all vacancies are filled with the suitable candidates within the targeted time.
- Act as a member of recruitment interview panel.
- Conduct exit interview and analyse the reasons of resignation.
- Obtain and assess reference checks of the candidates.
- Running Management Trainee program to attract the most potential candidates.
- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
- Control recruitment expenses within the budget.
- Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)
- Plan, prepare and hold job fair to attract candidates.
- Develop and Execute Recruiting Process and Plans
- Advise hiring managers on recruitment matters.
Training activitiy:
- Follow promoter rules and ensure new employees receive full induction training base on company policy.
- Delivery company training programs and talent development programs as required.
- Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.
- Ensure full training for promoters based on company policy.
- Collect training request from store management team and collaborate with Academy to develop training materials;
C&B activity:
Ensure timely completion of related items such as:
- Advise/answer policies for employees.
- Manage labor contracts: Sign new/Re- sign;
- Timekeeping/Salary/Tax/Insurance...
- Manage employee information;
Employee Relation & Performance:
- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
- Support Employee Engagement survey & co- ordinate with other Departments for action planl
- Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
- Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...)
- Support all gather performance evaluation document & analyses its result
- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid- year review, year- end review
- Co- ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
- Manage, co- oporate, support discipline process
- Provide ongoing support and explanation to employees on Performance Management process and follow- up to ensure effective and timely implementation of the process.
HR management & Reports:
- Be in charge of headcount and turnover rate report
- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,...
- Build and promote teamwork spirit.
- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
- Identify and reduce unnecessary tasks to increase staff productivity.
- Employees weekly report
- Manage all information of employees, make sure employees’ data correctly.
- Check information and provide report when necessary.
- Identify potential staff for succession planning purposes.
- Regularly train and motivate subordinates in daily works.
- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
Rules and Regulations:
- Advise Line Managers some work relating to HR’s issue
- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
- Follow all working procedures, the company’s policies, rules and regulations.
- Update HR related regulations and laws of Vietnam.
Other duties:
- Raise all issues that store having and propose solution for improvement
- Support other departments as necessary.
- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager
