Travel & Event Administrator (6 months)

JOB SUMMARY
· Organize a variety of events for the unit.
· Provide support for other administrative tasks as needed.
· Manage the process of submitting permissions and visas for foreign visitors and students to work at OUCRU and in different provinces.
· Coordinate the scheduling and utilization of the unit&039;s vehicles and drivers.
· Arrange team- building activities.
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KEY TASKS & RESPONSIBILITIES
Event organisation
· Arrange payment related to events (tea break/ lunch/ dinner/ gifts/ expenses for attendance if required).
· Arrange events’ logistics (visa for participants, transportation on- site, tea breaks, lunches, dinners...).
· Submit after event report.
· Submit permission to host events.
Permission and visa for foreign visitors and students to work at OUCRU and provinces:
· Apply for new visas and visa extensions for visitors and students if required.
· Report to the relevant authorities on the visitors, visas, and events every 3 months.
· Submit permission for foreign visitors/students as well as follow up on the permission receipts.
Manage the unit’s cars and drivers’ schedule and rent car
· Receive car booking requests from different groups and schedule cars and drivers accordingly. Book a car from an agent in case the Unit’s cars are not available.
· If the unit car is not available, will arrange to rent a car to meet the requirements.
Travel and Administrative support
· Update visitor and event information for the newsletter every two weeks.
· Arrange team building for each group as required (booking ticket, rental car, accommodation)
· Assist flight bookings if required.
· Dealing with payment- related team building of each group (rental car/accommodation/ team building activities).
· Support other administrative tasks.
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DEPARTMENT
Operations
LOCATION
Oxford University Clinical Research Unit, Ho Chi Minh City, Viet Nam
HOURS OF WORK
Full- time, 37.5 hours per week; extra hours may be required.
TENURE
Initially 06 months, including 2 month probation, with the possibility of extension.
REPORTING TO
Nguyen Ngoc Bao Tran, Travel Manager

ESSENTIAL CRITERIA
· Minimum 2 years of experience in admin/ event organization.
· Fluent communication skills in both English and Vietnamese
· Proficiency in MS Office
· Experience working with people from different nationalities and background
· Proven and high- level organizational skills
· Excellent time management and innovative problem- solving abilities.
· Bachelor&039;s degree in a relevant field or equivalent work experience.
DESIRED CRITERIA
· Experience in visa application for foreigners is a plus.
· Experience working in an International NGO
· Ability to build good working relationships with all people
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BENEFITS​
- Salary package:
· Grade: IC3/RS3, Point 4 – 6
· Salary ranges: $1,092- $1,335 gross per month
- Other responsibilities and benefits are based on Viet Nam Labor Law.
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HOW TO APPLY
Interested candidates are invited to send curriculum vitae, application, writing samples and copies of relevant certificates, by email to
Oxford University Clinical Research Unit
Hospital for Tropical Diseases
Laboratory of Clinical Science
764 Vo Van Kiet, Ward 1, District 5, HCMC
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DEADLINE FOR SUBMISSION
5 September 2024
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* We thank all candidates for their interest but only short- listed applicants will be notified for interview.

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Cập nhật gần nhất lúc: 2024-08-31 09:05:02