Trợ Lý Giám Đốc Điều Hành (CEO Assistant)

JOB RESPONSIBILITIES
Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.
JOB DESCRIPTION
Project and department management tasks (60%)
Update the CEO regularly on the status of ongoing projects and departmental performance.
Organize and lead project- related meetings, summarize key takeaways, and ensure action items are completed on time.
Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.
Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.
Facilitate inter- departmental collaboration to ensure cross- functional tasks are executed smoothly.
Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.
Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.
Administrative Office Management Tasks (40%)
Prepare and gather necessary documents and information for the CEO’s meetings, business engagements, and trips.
Complete other related tasks as required by the CEO within deadlines.
Arrange and coordinate logistics for the CEO’s business trips (contacting partners, booking flights, hotels, handling visas, etc.).
Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up- to- date.
Manage the CEO’s schedule, including appointments, meetings, and business trips, ensuring effective time management.
Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.

Knowledge:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Proficient in reading and writing English (IELTS 6.0 or equivalent).
Diploma or Bachelor&039;s degree in a relevant field.
At least 5 years of experience as an assistant, with experience in project management.

Key Skills:

Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom’s focus on efficient and timely project completion.
Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO’s schedule.
Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.
Proactive problem- solving skills:
Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.
Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary

Personal Attributes:

Confidentiality: Trusted to handle sensitive information related to the CEO’s tasks and communications.
Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.
Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO’s dynamic role.
Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.

Salary and Bonuses

Working hours: Monday to Friday, 8:30 AM – 6:00 PM (with a 1.5- hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.
Monthly attendance bonus of 300,000- 500,000 VND.
Longevity bonuses.
Salary: 20,000,000 – 30,000,000 VND per month, plus a 13th- month salary and an annual profit- sharing bonus.
Annual performance evaluation and salary adjustment.

Allowances

Laptop provided from the first day of work and free parking.
Personal health insurance
Annual team- building activities to enhance team spirit.
Insurance coverage starting upon official employment.
Annual health check- up valued at 1.5- 2 million VND per employee.
Annual leave and other holidays as per regulations.
Internal engagement activities: Friday events, Year- End Party, Mid- Autumn Festival, Women&039;s Day (Oct 20, Mar 8), Men&039;s Day (Apr 6), etc.

Capacity Development

Orientation training and a "Buddy" to support you throughout the probation.
Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.

Working Environment

Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.
Promote kindness through harmonious and honest communication.
Focus on goal orientation, initiative, and responsibility in work.
Encourage kind words through listening, positive feedback, and constructive criticism.

Cập nhật gần nhất lúc: 2024-10-10 17:20:03