Receivable tasks
• Issue invoices to distributors, including trade discount invoices, ensuring timeliness and accuracy, with the rebate statement attached.
• Post, monitor, and reconcile accounts receivable with distributors on a timely basis monthly, quarterly, and annually.
Payable tasks
• Accurately post social insurance, health insurance, unemployment insurance, and union fees in compliance with regulations.
• Responsible for managing, posting, and timely payment of payables to external and internal parties, including import goods, goods in transit, expatriate fees, and employee expense reimbursement documents.
• Manage accounts payable (AP) closing, prepare weekly payment plan, and report to Manager on any schedule changes.
• Ensure proper storage of PDF and XML e- invoice files by the 15th of each month, consistent with VAT tax reports.
Treasury
• Upload weekly payment instructions to the banking system, ensuring accuracy with payment requests, fixed deposits, and VAT import tax.
• Post bank transactions accurately and ensure SAP balances reconcile with bank statements.
Perform month- end, quarter- end, and year- end closing.
• Accurately accrue interest income for saving deposits and loans.
• Send the monthly exchange rate to ECL and update the rate in SAP at beginning of each month.
• Prepare monthly GR/IR report, reconcile discrepancies between PO and invoices, and investigate causes.
• Conduct periodic stocktaking of inventory, fixed assets, and tools & equipment.
• Calculate depreciation and track fixed assets in accordance with company policies and accounting standards IFRS and VAS.
• Perform output VAT reclassification, advance reclassification and clearing, and prepaid expenses amortization.
• Monitor accrual expenses, prepaid and perform appropriate accounting entries in accordance with regulations.
Tax:
• Prepare WHT reports timely, export XML files for tax reporting, and prepare payment requests in compliance with tax regulations and internal payment schedules.
• Submit HCP report to the C&B Manager by the 10th of each month, maintain the HCP master list, and coordinate to support PIT finalization and ensure timely payments related to PIT.
• Collect sponsorship confirmation documents for activities and sponsorship programs.
Others:
• Organize additional periodic training sessions for employees, outside the regular HR training schedule.
• Manage documents as per internal requirements, including filing, classification, supporting audits, and performing other assigned duties
• Support colleagues in using the system, and guide compliance with SOPs and policies.
