Job Purpose:
The Assistant to the Chairman provides direct support to the Chairman by managing daily operations, coordinating schedules, handling correspondence, preparing reports, and assisting in various strategic projects and key meetings. This role requires initiative, attention to detail, and the ability to work under pressure in a fast- paced environment.
Key Responsibilities:
Managing the Chairman’s Schedule:
Arrange meetings, take minutes, and follow up on action items.
Ensure the Chairman attends important meetings and events on time.
Organize and manage the Chairman’s calendar, appointments, and meetings.
Handling Information and Documentation:
Draft, proofread, and edit reports, memos, letters, and other official documents.
Manage and maintain filing systems, ensuring all sensitive documents are properly stored and easily accessible.
Receive, prioritize, and process internal and external communications for the Chairman.
Supporting Projects and External Relations:
Monitor the progress of ongoing projects and assist the Chairman in strategic decision- making.
Coordinate with other departments to ensure tasks are completed on time and in accordance with the company’s objectives.
Manage external relationships with clients, partners, investors, and other stakeholders.
Organizing Meetings and Events:
Prepare meeting agendas, materials, and presentations as needed.
Provide logistical support for events, ensuring smooth execution and follow- up.
Plan and organize meetings, conferences, and corporate events on behalf of the Chairman.
Assisting with Special Tasks:
Handle ad- hoc requests and special assignments from the Chairman with efficiency and discretion.
Ensure that urgent matters are addressed promptly and appropriately.
Supporting Communication and Public Relations:
Collaborate with the communications team to ensure accurate and timely distribution of information.
Assist in the preparation of speeches, press releases, and company announcements.
Administrative Support:
Perform daily administrative duties, including managing office supplies and maintaining office organization.
Provide support to other departments when required.
