Main Job Purposes:
Instructing, supporting and supervising team members to perform daily tasks
Collect, respond and solve customer’s request
Maintain relationships with customers and get other opportunity from current customers.
Coordinate to perform at the requests of the customers
Job Description:
Receive customer’s requests.
- Input shipment’s information and services which provided to each customer in the control table.
- Check the validity of documents, delivery conditions, and related costs to identify the payer and confirm payment. Or transfer to the BD sales section for a quotation
- Check the conditions of performing services for customers (Have a service contract yet? Is there a quotation yet? ...)
- Receive requests and related documents from customers or Yusen overseas agents (service quotes, import / export procedures for goods, problem solving, document requests, Customs procedure advices, procedures for payment ...)
Coordinate to carry out the plan according to customer requirements.
- Planning to perform services as the request of customers and transfer information, operation request together with documents to the relevant business departments (if that department is not received) to coordinate the implementation following to the process and instructions.
- Coordinate and corporate with the operation departments to solve arising issues related to the shipment, report to the management directly to give a suitable and timely solution advice. Follow up the results and if necessary, record, report as form, regulations and instructions.
- Follow closely the schedule and update information, shipment status and arising problems (if any) to customers. Adjust the delivery / pick up plan appropriately according to actual situation.
- Confirm the customer&039;s payment for services incurred outside the quotation (overtime, detention truck, cleaning, repairing fee...)
Record revenue/cost- Coordinate with BID, FAD and BD Sales to follow and chase payment of customers to ensure payment on time.
Supervise daily jobs of subordinates
- Control and support staff to receive requests from customers, as well as coordinate to implement the daily plan in accordance with the process, guidance, ensure the progress.
- Receive report, evaluate and instruct the staff to analyse the causes of the incidents, abnormalities and deal with unusual situations (if any) in decision authority and supervising implementation of countermeasures.
Assisting Sup in developing processes
- Contribute ideas, support the Assistant manager in proposing improvement of procedures being implemented according to criteria of safety, effectiveness and cost reduction
- Regularly checking and making plans for the contingency and transfer work jobs of members in a flexible and reasonable way to achieve the volume and quality of work as planned.
Others
- Coordinate with other BU departments in the company to find out, update and consult solutions to customers. Update new regulations, circulars or feedback from relevant agencies and departments as the request of customers.
- Propose ideas to improve work efficiency, save costs.
- Establish and maintain good relationships with existing as well as potential customers.
- Update monthly group KPIs and report to manager
- Updating market information and trends through customers and sharing it with sales staff.
- Make the report on time as required
- Other jobs as agreed and entrusted by the superior depending on the actual situation.
