Executive Assistant

JOB SUMMARY

Dedicated to take care of Supply Chain Management (SCM) department assistance tasks Be the SCM Director’s assistant

KEY DUTIES AND RESPONSIBILITIES

Working on daily administrative assistance, focusing on expats/foreign guests coming to Vietnam factories, as well as supporting with events, training, outing trips, and other beneficials for employees at the factories:

- Assist/Support foreign visitors/guests/colleagues during business trips in Vietnam,

- Update/control foreign guest’s list to Vietnam, and Vietnamese staff’s list go oversea for business trips, - Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations, etc.,

- Check & follow up progress of work permit, visa, temporary residence card,… for expatriates,

- Support arranging events (tour/dinner...) for foreign guests

- Make payment/clearing expense, prepare monthly reports related to administration tasks,

- Co-ordinate with Dept. on all activities of team building , people development, event, training, reporting

- Be a translator/ interpreter for guests if needed,

- Be able to contact/communicate with oversea related departments if needed,

- Performs miscellaneous job-related functions as assigned.

Education

College and above. Major in Business Administration, English, Chinese or other related subjects.

Experience

Minimum 3 years in similar positions

Knowledge

Be able to comfortably use both English and Chinese English: Verbal communication + Written Chinese: Verbal communication + Reading + Typing

Functional Skills

Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)

Other Abilities

Excellent time management skill, have ability to prioritize work

Strong organizational skills especially multi-tasking Attention to details and problem-solving skills Helpful and friendly demeanor Ability to stay calm under pressure

Work at District 9 Saigon High-Tech Park (HCMC) from 2024. We provide car pick up from HCM, Binh Duong, Dong Nai