Executive Assistant

Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support. The successful candidate will play a pivotal role in managing schedules, coordinating high- level meetings, ensuring seamless communication, handling simple accounts, and contributing to the overall efficiency of the executive office. This position requires a strategic thinker with exceptional organizational skills, the ability to handle confidential information with discretion, and a basic understanding of accounting principles.

Reporting Structure

The Executive Assistant will report directly to the designated executives and work closely with other members of the executive team. This role involves collaboration with various departments and requires a high level of confidentiality.

Responsibilities
Executive Support:

Act as the primary point of contact between executives and internal/external parties.
Prepare and organize materials for meetings, ensuring executives are well- prepared for engagements.
Manage calendars, appointments, and travel arrangements.

Communication:

Facilitate communication flow, ensuring timely responses to inquiries and requests.
Draft and review correspondence, emails, and reports on behalf of the executives.
Maintain a high level of professionalism in all interactions.

Meeting Coordination:

Prepare meeting agendas, attend meetings, and document key discussions and action items.
Ensure follow- up on action items and deadlines resulting from meetings.
Plan and coordinate high- level meetings, conferences, and events.

Financial Management:

Manage simple accounts, including recording transactions and reconciling statements.
Assist in budget tracking and financial reporting as directed.

Research and Analysis:

Compile and analyze data to support strategic initiatives and projects.
Conduct research on various topics and present findings to assist in decision- making.

Bachelor&039;s degree in Business Administration, Management, or related field.
Exceptional organizational and time- management skills.
Basic understanding of accounting principles.
Proficiency in Microsoft Suite and other relevant tools
Proven experience in executive assistant or in similar roles.
Strong written and verbal communication skills
Language Skills: Fluency in both English and Chinese.

Benefit:

13th month salary
Maternity leave
Annual health check
Holiday’s Bonus and Gifts
Chance to travel abroad for business
Paid Social Insurance at Full Salary
Paid OT at Full Salary
Lunar new year gifts
Annual Company trip
Year End Bonus

Working Hours: Monday to Friday 8:30~9:00am to 5:30~6pm
Workplace Location & Hours Address: Saigon Trade Center- 37 Ton Duc Thang, Ben Nghe Ward, District 1, Ho Chi Minh City

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2024-04-03 12:25:54