Executive Assistant to Managing Director

Executive Assistant to BoM (50%)
• BoM Document management:
Oversee the efficient and secure processing of documents requiring BoM’s signatures.
Maintain a clear and organized record of all signed/bidding documents.
• Calendar Coordination:
to deadlines.
Resolve scheduling conflicts and communication with internal and external stakeholders.
Manage appointments, meetings, and travel arrangements, prioritizing and ensuring adherence
• Meeting Support:
Assist BoM with ongoing and recurring meetings by coordinating with internal teams.
Prepare logistics, agendas, and briefing materials for meetings. Conduct the MoM.
• Travel Coordination:
Coordinate travel and logistics arrangements for another team when business occurs.
Arrange travel for BoM (and their family members) as required.
• Documents process:
Involve in Visa, Work Permit, TRC, fast track services for BoM.
Process business payments/claim for Management and another team, and manage petty cash.
Administration (50%)
• Front Desk support:
To take care of and welcome guests and company hotline.
Handle incoming and outgoing mail and deliveries.
• Company and department events:
Support and coordinate with stakeholders for company events as assigned.
• Other tasks: As assigned.

Required Qualifications and Requirements:
• Demonstrated expertise in organizational management, time allocation, and tasks prioritization.
• Proven ability to work autonomously, show initiatives, and resolve challenges efficiently.
• Excellent interpersonal skills, adept at building relationships across all hierarchical levels.
• Additional fluency in Chinese language and experience with accounting system are advantageous.
• Proficiency in English, both written and verbal, with strong communications skills.
• Discretion, professionalism, and reliability, maintaining a high level of confidentiality.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Minimum of 5 years of experience working as a Personal Assistant or Executive Assistant within a multinational corporation.
• Capacity to thrive in dynamic environment, adeptly manage multiple responsibilities concurrently

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Đồng phục, Chế độ thưởng, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm, CLB thể thao

Cập nhật gần nhất lúc: 2024-06-06 04:30:03