Key responsibilities:
Accounts Payable:
· Responsible on account payable. Process vendor and supplier invoices, in a timely manner, verifying accuracy, approvals and account coding in accordance with Accounting and Tax regulation.
· Reconcile Accounts Payable sub- ledger to General Ledger monthly.
· Respond to vendor inquiries.
· On the 1st working day of each month, print the statement of the inter- companies’ up- to- date purchases and creditors, send to counterparties and ask for confirmation back.
· Completing posting of account payable invoices and accrual transaction to SAP.
· Final submission of payable documents.
· Filling documents follows company policies and accounting standard.
· At the end of each month, check the purchase orders which goods have been received but invoices not posted, provide the details to the relevant purchasers for clearing. All goods/services- received PO should be cleared in SAP within one month
· Other analysis as required.
· Submit accounts payable statements including aging analysis weekly to FM/GD and monthly to FM/GD.
· Prepare payment schedule for suppliers with schedule payment has informed to all department (02 times/month)
Accounts Receivable:
· SAP invoices must be generated within the same month as delivery month. At the end of each month before the financial closing date, all sales orders which have been delivered but invoices not generated/posted should be cleared, also VF03 can be used to check whether there are SAP invoices that have not been posted to G/L account and work with CS Department for reconciliation.
· Other work arranged by the management.
· SAP invoices should be filed properly, easy to be checked out.
· Submit the Accounts Receivable Report to sales team weekly. Cooperate to provide sufficient information to sales managers for their reminder letters.
· On the 1st working day of each month, print the statement of the inter- companies’ up- to- date sales and debtors, send to counterparties and ask for confirmation back. Periodic reminders should be followed until money is collected.
· SAP invoices should be filed properly, easy to be checked out.
· Submit accounts receivable statements including aging analysis monthly as per management requests.
· Submit various monthly sales statistical reports to Sales Manager , FM and GM as per management requests.
· Posting the receipt voucher, and contact the customers in time for payment details in case of one payment with multiple invoices.
Cash Management:
· In principle, employees&039; personal travel expenses are reimbursed by bank transfer, cash on hand payment is only allowed for temporary emergency travel and cash advance. After the bank transfer of reimbursement, employees should be notified no later than the next day after the transfers so that they can inquire timely.
· The cash on hand balance should be kept around VND 20.000.000 as company’s
petty cash.
· Reconcile cash journal with SAP general ledger balances monthly.
· The reconciliation of the cash balance and the cash journal should be carried out from time to time, and a written cash- taking report should be made regularly at the end of each month.
· When the cash balance exceeds VND 20.000.000, it should be promptly deposited into company bank accounts.
Bank Management:
· Arrange the payment for due payables as schedule payment has informed to all departments 02 times / month, there shall be no unreasonable long- term overdue.
· Before the 2nd of each month, reconcile the bank statement with the cash journal, and print and sign the statement of each bank account as filing.
· Reconcile cash journal with SAP general ledger balances monthly.
· The procedures for foreign currency exchanges shall comply with government foreign currency regulations.
General Ledger
· Responsible for depreciation of fixed assets. It is required to print the monthly depreciation details and keep it for future reference. Reconcile the fixed assets module and the general ledger balances every month. Before depreciation is calculated, it is required to establish a test method to check whether the amount accrued this month is correct before posting.
· Input of accrued expenses and prepaid expense amortization monthly.
· Lead on Inventory and Fixed asset stock- take.
· Check and ensure accuracy of Inventory transactions incurred in the month.
· Depreciation and classification of fixed assets rules are set in SAP, depreciation is using both Vietnamese local and GGAP standard.
· Check the balance details of each general ledger account every month, and complete the balance details of each account.
Tax management:
· Under Finance Manager, liaise with Tax authority on the computation of tax and the filling of tax returns to the tax authorities on time.
· Evaluate tax regulations and suggest policies that diminish tax burden.
· Manage and maintain the company’s tax database
· Other banking works arranged by the management. Prepare accurate monthly/quarterly and annual tax reports (including VAT/PIT/WHT/CIT/other required taxes.
· Keep track of industry trends and changes related to taxes.
· Offer support and guidance during audits.
· Be responsible to advise other departments/end users any concerns on Tax matters.
· Ensure you comply with regulations by forwarding required information to federal, state, and local authorities.
General:
· Be back up for Chief Accountant / Finance Manager.
· Support other departments in accounting areas but not limited to other improvement process.
· Support Finance Manager to drive month- end closing process.
· Other ad hoc report/ requirement as required by Finance Manager.
· Assist with annual budget preparation as required/if any.
