Informa Markets in Vietnam is seeking for an Event Executive. This position is to provide administrative support and assist in the executing of various event management directed by the Event Manager. This position is to work at Informa Markets in Vietnam (Hanoi Office).
JOB DESCRIPTIONS
PRINCIPAL DUTIES AND RESPONSIBILITIES
Coordinate with media partners, influencers, and relevant publications for advertising and event promotion.
Handle post- show activities which include thank- you letters to Exhibitors and associations, etc.
Support line manager on event marketing activities and visitor promotion programs by working closely with marketing team.
Design and execute email marketing campaigns to engage potential attendees and exhibitors, ensuring timely delivery and performance tracking.
Work with Manager to liaise with suppliers to make sure all works are done. Raise ticket for payment and follow up payment schedule to suppliers.
Maintain an effective and accurate filing system including archive files.
Manage social media platforms, create engaging content, and grow followers through targeted event promotions.
Translate promotion materials from English to Vietnamese and vice versa
Provide secretariat support to Manager including setting up the meetings, market research, taking minutes of meetings.
Set up Site office at the exhibition and manage the front desk to assist Exhibitors with any problems, provide a professional welcome for them, ensure housekeeping, manage petty cash, and assist Operations Department to do verification of orders and other on- site duties.
Work with internal stakeholders and customers to ensure event reports are generated on a timely manner
Support sales team to carry on exhibitor promotion activities and materials including organizing side events, roadshows, etc.
Compile and update database of lists for Exhibitor Promotion.
Qualifications
Bachelor’s degree in business administration/ marketing/ event management or equivalence.
Previous working experience in the event industry would be an advantage.
Experienced in marketing is a plus
Good team player with pro- activeness and self- motivation.
English and Vietnamese fluency both written and spoken.
Project management skills: The employee needs to be good at managing time and working to deadlines.
Be able to work extended hours and weekends if needed.
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