Job Description
Administrative Support
Review and handle payment documents.
Filling accrual and invoice forms with main stakeholders (Marketers as budget owners)
Make a record of the budget spent on every campaign to make sure we are on track including but not limited to ROAS tracking and SSOT tracking for all media spending.
Support marketing team in administrative and on- the- ground handling.
Coordinate with Finance, Procurement, and Legal team in creating purchase orders for related vendorsProcurement Request, including PR, GR, PO, Agreement, PO Form, PO/Non PO Form- all Oracle related requests to be handled according to regulation and stated process.Legal review: Working with the Legal team to get reviewed contracts for marketing / non- trade vendors.Invoicing processes, including: Allocadia, Oracle, Platform Dashboard Check, sometimes also follow up with vendors regarding different final numbers with the dashboard on daily or weekly basis.Update with the Finance Team regarding overdue invoices and tax invoices correction.
Manage all required docs from both internal & external parties.
Submit Master Agreement for some new vendor and following up to procurements.
Data management- data submission & storage
Demonstrate accuracy, eye in detail, and effective management of partner data entry to extranet
Responsible for data integrity and accuracy of vendors / partners / operators details
Properly store relevant documents such as partner agreement, sign up form, etc in online & offline forms. Scan all relevant docs to finance for payment process
General Admin & Marketing Support
Sourcing vendors/agencies for merchandise production, activation, media placement
Managing the inventory of merchandise
Supporting other ad- hoc projects (community, activation, co- branding projects)
Providing general administrative support for all marketing teams and related programs – this could include proof- reading, program support, vendor acquisition (liaise with Procurement), and other general administration.
Requirements
Open for fresh graduates, having previous marketing work experience of one year is prefered
Flexible, fast learner, and quickly adapt to the latest guidelines/changes on the policy and procedure
Basic knowledge in digital marketing and social media would be a plus point.
Great eye in details, self- driven, love challenges, proactive, escalate to line manager whenever necessary
Ability to work well in a fast paced environment, and high willingness to learn
The ability to work quickly, discipline under pressure and to meet deadlines.
Preferably to have a bachelor degree in Accounting background with a good understanding on Excel and computer program literate (as they will work in Oracle, GDS, Reporting Tools, Procurement System)
Up- to- date knowledge of technology and the Data Protection Act.
Good communication skill to work with other department stakeholders (intermediate level English)
Strong data analytical and organizational skills
Proficient with Microsoft Office, Excel formula and accounting practices.
Knowledge of XML database management systems (excel) as they will play with big data
Good numerical and ledgering skills.
