COMPANY INTRODUCTION
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The Vietnam Foundation (VNF) is a non- governmental and non- profit organization established in the US in 2008. With the mission of “Improving the life of the Vietnamese people through education,” VNF has implemented various educational programs, including: the Vietnam Open Educational Resources Program; support initiatives for the visually impaired such as the Talking Book Library and scholarships for blind students; and the Khan Academy Vietnam (KAV) Program, which assists schools, teachers, and learners in effectively using the Khan Academy platform to drive digital transformation in teaching and learning.
OVERVIEW
The Human Resources and Administration Officer is responsible for supporting all human resources (HR) functions, including recruitment, recording of staff profiles, employee relations, performance management, and ensuring that in- country HR policies and procedures align with the organization’s standards and comply with Vietnamese labor laws. They also oversee administrative operations to ensure efficient office management and compliance with organizational procedures. This position plays a vital role in fostering a productive work environment and ensuring smooth day- to- day operations.
CHUYÊN VIÊN HÀNH CHÍNH NHÂN SỰ FULL TIME
Địa điểm
Hà Nội
JOB DESCRIPTION
HR Tasks
Assist the management team in performance review policy and procedure;
Provide consultation to the management team and staff on HR- related matters and actively address any issues that arise; foster a positive work environment that reflects and promotes the values and ethics of VNF;
Actively engage in INGO, HR, and Administration networks, and develop strong relationships with relevant government agencies and partners.
Support the entire recruitment process, including drafting job descriptions and advertisements, screening candidates, coordinating interviews, preparing interview reports, conducting reference checks, extending job offers, and issuing employment contracts; also assisting with employee offboarding procedures;
Record and keep update of staff profiles; Monitor timesheets and leave records; Monitor contract renewals;
Deal with all issues related to social insurance and health insurance; always update new regulations related to labour and insurances;
Assist in developing and regularly updating VNF’s HR management policies, ensuring that all internal policies and procedures are aligned with the organization’s standards and fully comply with Vietnamese labor laws;
Administration Tasks
Assist with procurement, track the record of procurement; Collect invoices from vendors and prepare supporting documents to submit to Finance team for payment;
Prepare the letters/reports (both in English and Vietnamese) to relevant authorities and partners and other stakeholders as required;
Provide support for international visitors such as visa, transportation, accommodation, etc.;
Assist with the operational functions of the office; Provides the administrative works on daily basis to ensure office running smoothly;
Assist with setting up meetings and events;
Direct report to the Operations Manager.
Manage petty cash to ensure compliance with Finance regulation of the organization;
Support the Operations Manager with daily tasks and other tasks directed by the Operations Manager;
Oversee office equipment and inventory tracking;
REQUIREMENTS
Fluency in both written and spoken English is required. Good skill of writing correspondences/documents following Vietnamese and English style;
Detail- oriented personality and habits;
Bachelor degree in human resources, or business administration, or finance and accounting, or other relevant subjects;
Good knowledge of Vietnamese laws on labor and other relevant applicable laws and regulations;
Good skills on communications and problem solving; Able to handle confidential information appropriately;
At least two years of experience in HR management or administration management are required;
Prior experience working in INGOs is preferred.
Strong computer skills (Microsoft word, Excel, PowerPoint and other basic applications);
BENEFITS
This is a full- time paid position with competitive benefits; social insurance on full amount of salary;
- Working in an open, dynamic and friendly environment.
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
Deadline: 23:59 4/7/2025
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