HR section:
Human Resources Administration:
Learn, understand, and then execute company HR policy, process, and procedure. Be initiative- taking to ensure Company is legally in compliance with labor laws; Help company to upgrade HR management.
Responsible for building, promoting, and sustaining the image of the company within its local environment. He/she should be able to resolve all kinds of short, medium, and long terms operational issues through smooth communication with local government and semi- government agencies. The key objectives of the HR & Adm manager are to develop intensive network and relationship at proper levels of the local government agencies to have company recognized as a trusted, competent, and preferred partner within our community and business segment. Within the scope of this job position, he/she will have to be also competent in all permitting actions needed to get proper approval of new capital project and he/she will have to obtain continuously support from the local authorities to support the implementation of the new projects (subsidies, infrastructure, etc.)
Manage company administration affairs like canteen, cleaner, guard, gardening, shuttle bus, compony car, compony files, accommodation of visitors, outing, annual party…. etc.
Prepare and analyze associate reports (i.e., turnover, overtime, etc.).
Organize and execute new hire orientation program.
Coordinate and monitor Performance Management Reviews and ensures due dates are communicated and returns tracked.
Manage training program ensuring that courses are offered on all necessary topics at appropriate frequency.
Work with leadership team and HQ HR team to ensure effective implementation of process and procedures involved in human resource initiatives.
Support Managers and Supervisors in properly creating and delivering Performance Reviews.
Record and maintain current associate information systems such as personal data, compensation, benefits, tax data, attendance, performance reviews, training schedules, organization charts, tenure recognition, etc.
Manage and update HR policy including Policy and Procedure Manual and Associate Handbook.
Coordinate tracking of associate vacations, sick days, and leaves of absence with all managers and supervisors.
Execute all human resources needs for recruitment, training, and retaining quality associates to support the company’s business mission.
Compensation/Payroll & Benefit Management:
Follow Company C&B instructions, process, policies, and systems to fulfill below tasks:
Prepare monthly reports for HQ & Company.
Counsel leadership team and managers on payroll and benefits standards, procedures etc.
Advise leadership team and managers on participation in available benefits.
Administer all bonus and incentive programs.
Continuously review market compensation to ensure that salary ranges are appropriate for all positions.
Associate Relations:
Follow Company instructions, process, policies, and systems to fulfill below tasks:
Champion retention strategies and ensure continual implementation and review.
Recommend appropriate training, including external courses, for individual associates as required and schedules with management.
Provide direction and assistance in identifying, evaluating, and resolving leadership team and managers issues.
Coordinate presentation materials and logistics for company communication meetings in conjunction with other departments.
Recruitment:
Follow Company HQ recruitment policies, instructions, process, and system to fulfill recruitment tasks:
Ensure that all job descriptions are complete, in the JD pool and updated.
Prepare termination letters on behalf of senior management in accordance with Vietnamese labor laws.
Prepare monthly report for HQ, and recruitment budget control.
Assist with the recruitment and selection at all levels.
Schedule and participate in interviews as required. Develop candidate testing program; Prepare all offer letters according to standardized forms.
Administer termination procedures and conduct exit interviews.
Support management and supervisors in all recruiting activities including website posting, advertising, campus recruiting and usage/management of external recruiters.
Prepare orientation packages to ensure that all new associates are enrolled in both payroll and benefits and follows up that associates have completed the appropriate orientation package.
Screen applicants and resumes to provide short- list to hiring manager.
Manage recruitment database to ensure all resumes are current and appropriate.
Training and Development:
Follow Company recruitment policies, instructions, process, and system to finish recruitment tasks:
Build annual training plan and its implementation.
Prepare monthly / yearly training report.
Training budget control
Support on other TD plans
Admin section
Assist leadership team and managers for all related HR topics like weekly meeting, monthly meeting, cross department communication, company documents preparation.
Through day- to- day contact, cultivate, maintain, and develop sound relationships with local government and semi- government agencies to promote, sustain the image of the company to facilitate its aggressive development plan.
Apply for all kinds of permit/certifications that are needed for new expansion project as well as to take care of existing yearly inspection. Prepare company level documents for the permit.
Organize/hold/arrange and positively attend all levels of government meetings/communications/dinner with local government officials. For key points, prepare communication letters and align with internal stakeholders before outside formal communication.
Manage company administration affairs like canteen, cleaner, guard, gardening, shuttle bus, compony car, compony files, accommodation of visitors, outing, annual party…. etc.
Organize/ coordinate significant Government Affairs events, assist leadership team and managers to resolve crisis that may affect branding name.
Conduct specific mission(s) assigned by leadership team and managers.
