WHO WE ARE:
In 2024, Innovature BPO was proudly recognized as a Great Place to Work, reflecting our commitment to creating a positive and supportive work environment. We have officially earned this certification, with an impressive 92% of our employees agreeing that Innovature BPO is a great place to work, compared to the 59% average at typical companies. This remarkable statistic underscores the unique and positive culture we’ve cultivated. We’re committed to continuously improving our workplace, empowering our employees, and building an even brighter future together.
This role requires an individual who is self- motivated, can meet deadlines, and communicates effectively with internal and external stakeholders
Innovature BPO provides business and technology outsourcing services to clients in North America and Asia Pacific Region. We enable clients to become high- performance businesses and create long- term relationships by helping drive productivity and efficiency while delivering measurable results. Our commitment is to attract, develop and retain the best talents for our business, challenge our people, demonstrate “can- do” attitude and foster a collaborative and mutually supportive environment.
We are seeking a highly motivated and versatile Office Admin to support our Australian branch remotely from Ho Chi Minh City, Vietnam. This role is ideal for an experienced professional capable of managing diverse responsibilities, including vendor sourcing and general office and accounting tasks.
WHAT YOU WILL BE DOING:
Key Responsibilities:
Virtual Assistance & General Office Administration:
Maintain filing systems, records, and databases, ensuring data accuracy and accessibility.
Facilitate clear and effective communication to ensure alignment with business objectives.
Maintain an organized digital filing system on the company server, ensuring all documents are accessible and well- structured.
Serve as the primary point of contact between the executive and internal/external stakeholders.
Coordinate travel arrangements, including booking flights, accommodations, and transportation.
Handle multiple administrative tasks virtually.
Vendor Sourcing and Supplier Management Support:
Assist sourcing, evaluating, and maintaining relationships with local suppliers to meet operational needs.
Assist translation, communication, negotiations, and ensure timely delivery and quality service.
Accounting & Invoicing:
Other ad- hoc accounting tasks
Process invoices, track expenses, and assist with basic accounting tasks. Ensure accurate records and compliance with company policies.
Timesheet Management:
Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.
Communication & Phone Manner:
Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.
WHAT WE ARE LOOKING FOR:
Experience with administrative tasks, travel arrangements, and translation
Used to work in company which is in engineering fields.
Purchasing experience (contact supplier, sourcing, ask for quotations…)
Advanced English proficiency is a must
WHAT WE OFFER:
We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below:
Social insurance and healthcare insurance upon Vietnam Labor Code
Annual salary review
Attractive employee awards: Employee of Year, Semi- Annual outstanding employee
A competitive monthly salary based on your ability
Other allowances from referrals and special occasions (weddings, seniority, and new- born baby)
An English- speaking environment
A variety of training courses for your career development
13th month Tet bonus & bi- annual performance bonus
Diverse activities to foster relationships, including company trips, year- end party, employees’ birthdays
PTI insurance package, and annual health check
An open- space office, a cafeteria, and a range of modern equipment
An open culture that spurs creativity, innovation, and inclusivity
Our dedication to fostering a diverse, equitable, inclusive, and accessible workplace is central to our mission.
We believe in making decisions about our employees’ careers based solely on their ability to perform and grow within their roles, regardless of gender, nationality, ethnic origin, religion or belief, disability, age, sexual orientation, and identity.
We are committed to building a culture where every individual feels respected and valued. We strive to create an environment free from discrimination and harassment, where all voices are heard, and everyone has the opportunity to thrive.
At Innovature, we are proud to be an equal opportunities employer.
WORKING HOURS: This position requires direct client interaction within the Australia, with working hours aligned to Australia time zone, from 6AM – 3PM (Mon – Fri) (GMT +7).
WORK LOCATION: 9th Floor, Ree Tower, 9 Doan Van Bo, Ward 13, District 4, HCMC
