School fee collection and cashier responsibility
Process refund of fees, if any according to the Company’s policies.
Keep accurate records of school fee collection and submit Report to the Accounts Department when required.
Should there be difficulty in collecting school fees from parents, a letter must be sent to the respective parent informing them that if school fees are not paid promptly, the school will have no other alternative but to terminate our services to the child.
Collect school fees and deposit in the bank. To ensure no child is to attend school without paying school fees, you are required to notify Principal and Office Manager should there be any difficulties in collecting payment from parents.
Maintain and ensure collection of school fees is up- to- date.
Collect and deposit in the bank collection for other fees- Transportation, Excursions, Meals, Holiday Programmes, Uniform, Annual Concert ticket fees, etc.
Purchase items for scheduled school events.
Prepare invoice for collection of school fees and other fees.
Administrative and clerical duties
Manage students’ menu. Follow up and feedback to Principal and Office Manager on the quality of meals.
Assist Office Manager with the enrolment process including receiving parents, responding to enquiries from parents, etc.
Support Human Resources Department to submit documents to Labour Department / Immigration / Department of Justice for Work Permit, Visa, Temporary Residence Card application and other administrative matters assigned by Human Resources Department.
Monitor students referred for illness or discipline for the purpose of ensuring their safety.
Arrange transportation for students.
Maintain a personal file for each student and ensure all records pertaining to the students are filed accordingly. All files must be neatly labelled and categorized accordingly.
Support foreign staff to open bank account, Health Check and Police Check for Work Permit application.
Complete students’ enrolment records.
Assist Office Manager in supervising the support staff such as Janitor, Maintenance and Drivers. Provide the timetable and work schedule for them.
Inventory Control System
Maintain the Inventory Control System.
An Inventory List of all administrative files, equipment, computers, machinery, furniture, technical equipment, etc. in the school must be maintained and updated every June and December, before the close of the calendar year. The Inventory List is to be submitted to the Management upon completion.
Record sales of school uniform periodically. When stock balance is low, new stock must be requested.
Administrator to Principal
Carry out background research and present findings into subjects the Principal is dealing with.
Responsibility for accounts and budgets.
Organize files and store paperwork, documents and computer- based information.
Liaise with clients, suppliers and other staff on behalf of the Principal.
Deal with correspondence and write letters, take dictation and minutes.
Organize and maintain diaries and make appointments.
Produce documents, briefing papers, reports, newsletters and presentations.
Screen telephone calls, enquiries and requests and handle them when appropriate.
Update the Class Lists.
Provide general assistance during presentations.
Organize and attend meetings and ensure the Principal is well- prepared for meetings.
Translate the School’s Newsletter to Vietnamese.
