In charge of managing/controlling lobby and front desk areas of Milwaukee factory at Saigon High Tech Park, District 9, HCMC
Working time: 7:30AM – 4:00PM | From Monday to Saturday
Location: Milwaukee factory in Saigon High Tech Park
Under Factory Operations Management Department
ASSISTANT:
- Handle factory rental contract.
- Claim expense, reimbursement.
- Manage calendars, schedule meetings, and arrange appointments.
- Prepare, update, and organize documents, reports, and presentations.
- Organize travel arrangements including flights, accommodation, and itineraries.
OPERATIONAL SUPPORT:
- Follow up on assigned tasks, deadlines, and action items.
- Support daily office operations (supplies, logistics, document filing).
- Maintain and update databases, records, and reports.
- Assist in planning and coordinating events, meetings, or team activities.
VISITOR ARRANGEMENT:
- Answer visitors’ questions, calls, and emails, and provide them with the relevant information
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Support controlling and maintaining locker area for visitors
- Sign for deliveries and ensure all mails and packages delivered to company
- Other tasks as appointed by department manager.
- Notify relevant employees/departments when visitors arrive.
- Keep an eye on security and telecommunications systems of lobby and office
- Cooperate with security team to comply with the process of factory entry registration for visitors. Follow security procedures, such as monitoring the logbook and issuing visitor badges by using visitor controlling systems to grant access for visitor cards.
- Control access door cards.
- Strong organizational skills especially multi- tasking
- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook)
- Attention to details and problem- solving skills
- Helpful and friendly demeanor
- Excellent time management skill, have ability to prioritize work
- Be able to comfortably use English, Chinese is a plus; English: Verbal communication + Written
- Minimum 3 years in similar position.
- Ability to stay calm under pressure
- College and above: Major in Business Administration, English, Chinese or other related subjects.
Hình thức: Nhân viên chính thức
Kinh nghiệm: 3 Năm
Địa điểm: Hồ Chí Minh
Cấp bậc: Nhân viên
Ngành nghề: Biên phiên dịch, Hành chính / Thư ký, Quản lý điều hành
