PERSONAL ASSISTANT TO GENERAL MANAGER / TRỢ LÝ TỔNG QUẢN LÝ

Overview of duties:

Maintain all matter relating to executive administration in a confidential and professional manner
Responsible for effectiveness and efficiency of the administrative and secretarial function to support General Manager

Providing any assistance to the management and employees as required.
Taking meeting minutes, check correctness before distributing to all Departments and ensuring it will be dispatched out within 24 hours
Working and coordinating with other departments to ensure that the responsible job of the department meets target and goals.
Preparing time sheets and keeping leave record for General Manager.
Setting up recording system and update index of files and form regularly.
Keeping strictly all confidential matters related to Hotel.
Ensuring that monthly critique and month end reports are finished on a timely basis
Handling correspondence for all applications such as regret letter, guest complaint, enquiring, confirmation, contract and any reference.
Acting as translator when necessary.
Coordinating and ordering special requests for General Manager including pick- up and handling of VIP’s as needed.
Handling the incoming calls, obtaining all relevant information and passing on to appropriate personnel.
Preparing appropriate information, relevant documents for each meeting and coordinating to ensure that schedules are logged, traced and remind all concerns.
Greets and receives visitors and telephone calls furnishing advice and assistance on the basis of general knowledge.
Maintaining computerized database of all reports and systematic plan to follow up.

Administrative responsibilities:

Assemble reports/records/checklist related to the department operation.
Perform other administrative documentation as requested.
Update operation logbook regularly in working shift

At least 2 years experiences related to personal assistant or secretary
Fluently in English
Female, 18- 35 years old
Proficient in use of Microsoft Office
Good communication and organizing skills
Diploma in English language, Foreign Trade or equivalent
Good looking and good appearance

- Guiding and training
- Meal at canteen
- Uniforms
- 2 day off/week
- Professional working environment

Cập nhật gần nhất lúc: 2024-07-16 01:50:02