Project Administrator

Assist to collect, check staff claims and invoices; to prepare, submit and follow- up the various order (if any); to keep stock of material supplies for the department
Perform data- entry, recording, printing and filing duties
For some specific big projects: follow up all documents requested, double check on claims from local suppliers, follow up payment from customers, provide support if needed/ required.
Develop and maintain a proper and user- friendly file and document control system for recording and tracking of all related documents as well as for the efficient management
Double check all expenses raised for Project Manager to approve and undertake any ad- hoc admin duties as required
Assist to monitor payment schedule and status, cooperate with division admin & accountant team.
Attend meeting, take minutes of meeting and maintain records for the operations and project team
Provide full secretarial and admin support to the project team and department
Follow up project logs updated by each division, to proactively prepare: resource, equipment, time management for project team
Follow up payment term, claims process of assigned projects
Follow up project schedule & collect questions, complaints, feedback from clients and give solutions

* Requirements:

Willing to learn, multiple tasks and be able to work in a fast – paced environment.
Good at time management and planning skills.
Work independently as well as in a team.
Proficient in MS Office applications (Excel, Words & Power Point) and in four skills of English communication.
Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant, managers…)
Proactive, well organized, detail- oriented, highly resourceful and follow up skills.

* What we offer:

Competitive base salary + monthly bonus + 13th salary
An open and dynamic English working environment & promotion opportunities
Social Insurance is fully covered after probation
Great chance to develop through on- the- job training methods

* Working time:
8:00 – 17:30; Monday – Friday

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2025-09-16 15:15:03