Receptionist

Key Roles and Responsibilities
• Prepare workstations and supplies for new hires.
• Serve visitors by greeting, welcoming, directing, and announcing them appropriately.
• Assist with office asset labeling and tagging.
• Update the internal contact list as needed.
• Perform receptionist tasks, including answering and directing calls, managing meeting room bookings, and ensuring the reception area is organized, presentable, and well- stocked with necessary supplies.
• Undertake special assignments and ad- hoc tasks assigned by management.
• Manage and assist with day- to- day general office administration, operations, and coordination.
• Assist in establishing a standardized administrative management system and optimizing work processes.
• Distribute stationery to new joiners and maintain stock inventory.
• Collaborate with team members on Wednesday tea break planning and arrangements.
• Manage office premises, including utilities, broadband, meeting rooms, and vendor management.
• Provide administrative and secretarial support, including Vietnamese/English translation, logistics arrangement for business trips, and organizing Company/department events.
• Replenish snacks daily, monitor supply levels, reorder when appropriate, and update purchase records.
• Coordinate events, including agenda development, venue reservation, preparation, and distribution of supporting materials.
• Manage rental plants to ensure they are in good condition.
• Assist in online sourcing for office purchases, including compiling quotations.
• Manage office supplies such as stationery, furniture, and pantry items.
• Handle incoming and outgoing mail and courier services efficiently.

• Minimum Bachelor’s Degree in any field, with at least 1 year of relevant experience in administration.
• Demonstrate ability to manage complex schedules, requests, and environments, with a high degree of multi- tasking and time management capability.
• Well presented. Good interpersonal skills and proficient in English and Vietnamese (both written and oral) for communication with expatriates and external guests.

As an international group, we have the opportunity to travel to other offices in other countries
Mobile phone and phone package is provided and covered by company
Weekly tea time, quarterly team building, annual events are held
Laptops are equipped to all employees

Cập nhật gần nhất lúc: 2025-01-04 19:15:03