Salary: Negotiable
Work Time: Monday- Friday (8h- 17h)
Work Location: HN
PURPOSE
As Senior Admin Executive, I guarantee the availability and quality of administrative services and office operation to ensure the satisfaction of teammates.
• Deliver the best service in supporting Decathlon teammates, customers, partners, visitors,...
• Improve the effectiveness of admin services by reducing the operational parts & increase added value.
• Manage all Hanoi operation activities to bring the high level and professional office environment to teammate and customer.
My ROLES & RESPONSIBILITIES
ROLES RESPONSIBILITIES
Operational
- Manage Hanoi office maintenance (Technical and Renovation)
- Support business trip activities: Visa, flight, hotel, transportation, travel insurance.
- Manage Hanoi office facilities to make sure the office is professional, standardized, and sustainable.
Manpower Vietnam – Job Description
- Alert managers and team members about outstanding issues and advise them how to improve
- Manage cleaning service, plant service to make sure office is clean, safe and green.
- Work closely with office building management team to keep updated, get the support when needed.
- Update the market linked to my area and advice managers the necessary changes
- Follow up with teammates on office & admin rules, guidelines, SOP...; make sure they understand and practice.
- Support others Admin project when needed.
- Suppliers management with high level of demand for the best service, efficiency. Have a skill in negotiation to get the better deal for company but still keep the good service.
- Continuously review the working procedures and relevant policies in my area to make them better
- Support to EXPAT & their family members on resident card, passport, housing, car, of their mobility
Office Life Event
- Manage happy hour event. Follow the budget and organize the event.
- Manage detox corner to make sure healthy snacks and drinks, nice set up, clean services.
- Manage event budget efficiently and deliver good messages to make sure the satisfaction of teammate and company.
- Office decoration (Xmas, Tet)
- In charge admin quarterly survey
- Organize the internal events (shareholding, family day, women day, women international day, man day, sport day, flea markets,)
Health and Safety relay
- Arrange yearly health checkup for Hanoi teammate.
- Conduct safety training on the 1st day at work for newcomers.
- To be a Safety relay for Hanoi office
- In charge of the 5S topic for Hanoi. Make sure teammates apply strictly 5S rule and office maintains 5S activities in every area.
Financial
- Manage all Hanoi budget, office expenses to make sure we use the money efficiently, in control and value to teammate and company.
- Work on debit notes, payments and do the reports to admin team, HR team, when need it.
- Cost management by reviewing the suppliers and changing the services if outstanding.
Project Management
Problem solving
Communication skill & active listening skill
Detail oriented
Open- minded
Friendly
Supply & data Management
Vital & Responsible
Good at data analysis
Good at Excel
Professional in working way
Hanoi admin activities is delivered smoothly, high standard and
Negotiation
Good at communication (writing and verbal) in English
Fundamental
teammate and company
CI ideas applied
professional
5 years&039; experience in admin services
Time management and prioritizing
Sense of service
Demanding
Leadership
Logical thinking
My KPIs
Decision making
Agile / depends on the team project
Resilient
Improve/build up admin services procedure to adapt the need of
Event Management (as player and leader)
My COMPETENCIES
Complimentary
Microsoft office
How to have a professional corporate etiquette
Customer Service
Customer satisfaction
Understand well the company&039;s values and purposes
My BEHAVIORS & ATTRIBUTES
