We are seeking
Event Executive
to:
Ensure that all events are conducted professionally, on schedule, and achieve objectives related to brand image, communication effectiveness, and sales performance.
Plan, organize, and execute customer conferences, training programs, and sales kick- off events to strengthen relationships with partners and customers while promoting Vietmap’s products and services.
Key Responsibilities:
Event Planning and Organization:
• Propose creative ideas aligned with brand objectives and direction.
• Develop detailed event plans as requested by management, including analyzing objectives, identifying target audiences, setting budgets, and establishing timelines.
• Create comprehensive plans (timeline, budget, personnel, partners) tailored to specific customer, agent, or partner groups.
• Collaborate with other departments (Marketing, Sales, Technical) to implement event plans.
Coordination and Pre- Event Preparation:
• Ensure the event is effectively communicated to the right audience.
• Inspect and supervise setup and arrangement of the event space before the event begins.
• Work with internal teams (design, media, HR) to prepare event materials and content (presentation slides, brochures, gifts).
• Prepare guest lists, send invitations, and follow up on attendance confirmations.
• Source and coordinate with service providers: venues, sound, lighting, decorations, equipment.
Event Execution and Management:
• Manage event personnel, including MCs, PGs, technicians, and service providers.
• Support key activities: welcoming guests, checking presentation equipment, supervising training sessions or product demonstrations.
• Coordinate and oversee all activities during the event to ensure they follow the planned schedule and objectives.
Post- Event Activities:
• Manage promotional materials and related documentation.
• Gather feedback from customers and stakeholders to evaluate the event‘s effectiveness.
• Prepare post- event reports, including budget summaries, communication results, and recommendations for future events.
Training Support:
• Plan and implement training programs for agents, partners, and customers regarding VietMap’s products and services.
• Ensure training sessions are effective and help participants gain a thorough understanding of VietMap’s products and services.
• Prepare training materials and collaborate with the Product Marketing team to conduct technical or sales training sessions.
Other Duties as Assigned:
• Support the Sales and Marketing teams in developing strategies to grow the dealer and partner network.
• Perform other event- related tasks as assigned by management.
